PA & Business Administrator

Major Recruitment are currently recruiting for a PA & Business Administrator, on a rolling 12-month contract, to join a multinational, automotive manufacturer based in Bognor Regis. You will also be required to cover at their site in Goodwood too.

The main aspect of the role is to support the day-to-day business administration requirements for the Region. You will be a professional, organised individual with a keen eye for detail.

Location: Bognor Regis

Pay rate: £17.84ph

Standard working hours: Monday - Friday 08.30am - 5pm

Duties & Responsibilities

• Making meeting arrangements including the booking of meeting facilities and catering
• Production of presentations and coordinating other content/documentation for management meetings, conferences and for Dealer visits.
• Coordination of all hospitality arrangements, invitations, guest information and schedules for Group events
• Responsibility for coordination of full itinerary details and compliance adherence.
• Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read, and minutes.
• Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements.
• Organisation of more informal regional departmental meetings and huddles.
• Arranging regional visitor itineraries, including transfers, hotel accommodation and catering requirements.
• Managing department 'time management', recording vacation, sickness etc in SAP
• Management of purchase order requirements on behalf of the region, engaging with relevant teams and finance and purchasing policies.
• Supporting the region with scoping and delivering regional strategy workshops and Dealer Conference programmes as required.
• Managing regional management team's travel arrangements and supporting their expenses claims, as required.
• Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc.
• Ensuring that the departmental office is tidy and always organised.

Candidate Specification

• Educated to A level or degree level, ideally with an additional European language background.
• Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills. Secretarial/Personal Assistant experience would be a distinct advantage.
• Exceptional communication skills are essential with the ability to communicate at all levels.
• Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines.
• Excellent time management, prioritisation, and attention to detail skills. Be able to act with discretion and deal with matters of a confidential nature.
• Be able to work on own initiative and be relied on to work unsupervised.
• A 'team player' as well as able to work unsupervised and be self-motivated.
• Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook, together with SAP experience.
• Willingness to develop and adopt new initiatives.
• German language desirable.
• Must have Valid UK driving licence.

To be considered for this role you will have experience within one of the following job roles. Business Administrator, PA, Events Coordinator, Senior Administrator

INDLS