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DATE ADDED: Fri 05/10/2018

Event Coordinator

Culver City, USA


Job Description

 The Event Coordinator works directly with the Director of Special Events & Catering, and will help oversee both private & catering. This role is responsible for assisting, organizing and coordinating event orders to ensure all deliverables are made in a timely and professional manner as well as ensuring guest services meets company standards and customer satisfaction is maintained.
Roles and Responsibilities:
• Large Party Sales - Work directly with customers & find out their party needs: from corporate to private, and from small tastings to large scale celebrations. Put together a quote based on preferences and/or budget. Work with warehouse, wine, spirits, and beers specialists to ensure product is available, picked, and delivered in a timely manner.
• Assisting the Director of Special Events in administrative duties; scheduling, running phone logs, answering phone calls, organizing vCard’s, holiday lists.
• Assisting the Director of Special Events on walk-throughs, off-site events, tastings, meetings.
• Maintaining accurate and up-to-date records and files for all event projects.
• Developing “event specific” organizational tools, such as production timelines, contact lists, on site deliverable schedules, etc.
• Assist in coordinating Special Events & Tastings for Wally’s Beverly Hills, Wally’s Santa Monica and for company-wide tastings.
• Securing all required contracts, invoices, proof of insurance and other necessary documentation
• Managing RFP solicitation process for logistic vendors and suppliers.
• Developing “event specific” organizational tools, such as production timelines, contact lists, on site deliverable schedules, etc.
• Provide research support.
• Non-Alcoholic Buyer - Orders all sodas, waters, juices, plasticware, etc for events & restaurants.
• Credits and Returns - Issue and batch all returns/credits for party orders and events.
• Create proposals and BEOs, catering to each client’s individual needs for select restaurants and off-site catering.
• Experience in events, sales, and/or restaurant
• Able to manage effectively a cross-functional team
• Can do attitude, proactive thinker, and ability to stay calm under pressure
• Strong communication skills (both written & spoken), and must be organized
• Sound decision making, and quick problem solving
• Time management and deadline oriented
• Available to work nights or weekends if needed onsite for events
• Strong computer skills
• Excellent work ethic and respect for others
Compensation and Benefits
• Compensation commensurate with experience
• Base + Commission on Private Dining Events
• Medical, Dental, Vision, and Life Insurance Plans
• 401k
• Paid Time Off
• Amazing Product Discounts
• Access to internal wine tastings, specialty food tastings and area wine events!

Company Description
Wally's is a company with a 50 year history in as the Number One Wine Store in Los Angeles (Zagat Guide.) Four years ago we launched our new concept, a restaurant/wine store in Beverly Hills offering Farmer's Market Driven, Southern French/Mediterranean/Californian Cuisine. Since then we have been an amazing success, and the restaurant was awarded Wine Spectator's coveted Grand Award (only 91 restaurants in the world possess this distinction) in 2017 and 2018!

Role: Event Coordinator
Job Type:
Location: Culver City,

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