We're Hiring an Executive Assistant to CEO for an International Bank based in London -

Arranging & Managing Meetings:

Co-ordinate and organize meetings, conferences with business clients, Senior Executives BMs/Heads of Departments etc.* Collate and distribute documents prior to meetings.* Ensure that all materials for meetings are prepared in a timely manner.* Accurate dictation and note taking at meetings as required.* Prepare & distribute minutes of meetings.* Arrange refreshments for meetings.* Devise an efficient system for tracking of Action points.* Track Action points

Diary Management:

* Responsible for the management of the CEO's diary.* Manage and schedule appointments and keep diaries constantly up to date with contact details.

Travel Management:

* Arrange all aspects of travel for staff members as required including flights, hotel bookings, currency, car parking, car hire etc.* Assist with travel for non-staff-members and arrange for visas, as and when required.

Office & General Management:

* Produce purchase orders, payment requests and stationery requests as and when required.* Implement and maintain an efficient filing system for the CEO.* First point of contact for any telephone enquiries for the CEO, ensuring all messages are forwarded promptly and efficiently.* First point of contact for visitors and provide refreshments as and when required.* Work with other members of the Team, providing support where necessary.* Track projects.* Helps efficient Office Hospitality and workflow management

Post and Emails:

* To manage emails and attend to correspondence and emails in a prompt and efficient manner.* To regularly review emails and post by referring to the relevant parties as appropriate.Relationship Management:* Maintaining and establishing contacts for CEO.* Manage contact and liaise with Travel agents and other service providers on behalf of the CEO.* Maintain contact with any other party as required on behalf of the CEO.

Communication:

* To provide salient business data and information to the CEO for the purpose of assess business performance.* To implement a system to facilitate effective communication with the executive team, management team and other pertinent employees.* To prepare presentations, MI and Financial and other reports, Business reports for the CEO.* To analyse financial and other reports for the CEO.* To support and provide information for decision making to the CEO.* Oversee reporting and monitoring of organisational performance metrics form various stakeholders.* Responsible for events-based coordination of activities organised by the HR team.* To undertake any other duty as delegated by the CEO.

COMPETENCY

* Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.* Knowledge of standard office administrative practices and procedures.* Organizational and planning skills.* Communication skills - good oral and written communication skills.* Information gathering and information monitoring skills.* Excellent interpersonal skills.