Front of House & Administrative Coordinator

Job Summary:

We are seeking a proactive and highly organised Front of House & Administrative Coordinator to manage reception duties while providing essential administrative support across departments. This role combines front-of-house responsibilities with HR administration, diary and travel management, and coordination of office supplies and PPE systems. The ideal candidate will be a confident communicator with excellent multitasking skills and a keen eye for detail.

Key Responsibilities:

Front of House Duties

* Greet visitors and manage incoming calls and emails professionally.

* Maintain a tidy and welcoming reception area.

* Handle incoming and outgoing mail and deliveries.

HR & Administrative Support

* Assist with onboarding documentation and HR record-keeping.

* Support HR with scheduling interviews and meetings.

* Maintain confidentiality of sensitive HR information.

Diary & Meeting Management

* Coordinate calendars and schedule meetings across departments.

* Book meeting rooms and prepare agendas and materials.

* Take minutes and follow up on action items.

Cross-Departmental Admin Cover

* Provide administrative support to various teams during peak periods or absences.

* Assist with document preparation, filing, and data entry.

Travel Arrangements

* Organise domestic and international travel, including transport and accommodation.

* Prepare travel itineraries and ensure compliance with company policies

PPE & Stationery Management

* Monitor and manage PPE inventory and distribution.

* Order and maintain stock of office supplies and stationery.

* Liaise with suppliers and ensure timely deliveries.

Skills & Experience Required:

* Proven experience in a front-of-house or administrative role.

* Strong organizational and time management skills.

* Excellent communication and interpersonal abilities.

* Proficient in Microsoft Office Suite (Word, Excel, Outlook).

* Experience with HR systems or travel booking platforms is a plus.

Hartwell Manufacturing