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DATE ADDED: Sat 06/10/2018

Paralegal & Law Firm Office Assistant

Palo Alto, USA


Job Description


The role of the Paralegal/Law Firm File Clerk is to support the office manager in administering the day-to-day operations of the firm. Your responsibilities in this role can include, but is not limited to, the following kinds of tasks:

Paralegal (60%)

  • Calendaring dates and deadlines for the attorney, including discovery, trial, motion filings, and court deadlines
  • Filing correspondences, notes, oppos, etc. into physical and digital files, following established naming protocols
  • Preparing and completing templates for pleadings, discovery responses, and discovery requests
  • Opening and closing client files
  • Preparing drafts of letters, filings, and motions as directed by attorney
  • Performing legal research assignments

Client Service (30%)

  • Filing documents (hard and soft copy) into client case files
  • Accurately and efficiently scan hard copy documents into digital file
  • Answering phone calls from potential clients, and provide case management support for existing clients

General Office Admin (10%)

  • Scanning mail, naming documents based on established naming protocols, and placing into correct digital files
  • Very light office upkeep, such as emptying dishwasher, cleaning off conference room table, restocking fridge, etc.



Minimum Qualifications:

  • Knowledge of or familiarity with California Code of Civil Procedure
  • Strong organizational and communication skills (written and verbal)
  • Ability to adhere to deadlines while managing multiple, on-going projects and tasks
  • Experience using Microsoft Word, Microsoft Excel, Adobe Acrobat, and Word Perfect
  • Self-starter who can take ownership of the direction and completion of assigned projects
  • Team-oriented individual who possesses a friendly, outgoing demeanor
  • Eager learner and quick adopter of technology
  • Superb customer service skills and an eagerness for creating client satisfaction
  • Comfort with fast work environment, and able to switch between tasks effectively and productively
  • Minimum 2 years of experience as a paralegal for a law firm or legal service provider

Preferred Qualifications:

  • 4-year college degree from accredited university
  • Certified paralegal through NALA, NFPA, or NALS
  • 0-12 months experience working in customer service, office management, administrative role, or sales

Company Description
Brewer Offord & Pedersen LLP is a boutique real estate and lending law firm. Located in the heart of Silicon Valley, the firm has served the legal needs of investors, real estate agents, brokers, landlords, homeowners, HOAs, developers, commercial property managers, and lenders throughout the state of California. Founded in 1995, our firm is a trusted resource in the Bay Area for handling real estate and lending law matters. Our attorneys are well-connected within the legal profession and the broader Bay Area community, serving as members and chairpersons of boards, committees, and panels for various organizations. Our firm is also frequently sought out for speaking engagements and publication authorships, because of our experience and expertise in the real estate field. The culture at our firm focuses on individual betterment and professional exceptionalism - being the best at what you do, and doing so in the best possible way. If this sounds like an environment in which you could professionally and personally thrive, we'd love to hear from you!

Role: Paralegal & Law Firm Office Assistant
Job Type:
Location: Palo Alto,

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