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Date Added: Sat 17/07/2021

Executive Assistant

Culver City, CA, US
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Company: ROBERT HALF

Job Type: Permanent, FullTime

Ref ID: #removed#43

Classification: Executive Assistant

Compensation: DOE

Restaurant management company is seeking an Executive Assistant to support their team. The successful candidate will join this high-energy team, helping to support the critical business functions that keep their organization running strong and successful. As a driven Executive Assistant with a project management background, you will provide the knowledge, resources, and tools that help the organization's growth.


JOB DESCRIPTION:


• Calendar management: Sets the calendar and owns the daily itinerary and any meeting deliverables, communications, or follow-up.


• Managing repository for any maintenance and storage of any files or documentation and other various administrative duties when directed. Ensures appropriate technology is leveraged to execute tasks.


• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.


• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Executive's behalf


• Maintaining comprehensive and accurate records


• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary


• Answering phone calls in a polite and professional manner


• Managing the Executive's calendar, including making appointments and prioritizing the most sensitive matters


• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.


• Perform risk management to minimize project risks.


• Project Management: Manages the status, resources, and timelines for all items and works with management and internal teams to update issues and advance the same.


• Establish and maintain relationships with third parties/vendors.


• Responsible for communicating updates, information, and changes.


• Performing minor accounting duties


• Coordinating and managing the processing of opening new stores



Job Requirements:


• Adept at building relationships both internally and externally to leverage resources when needed.


• Sound judgment regarding confidential and sensitive matters


• Strong communications/project management background to manage the complexity of the role.


• Proven ability to meet multiple and unexpected deadlines in a demanding environment


• 2 – 3 years experience providing support for upper-level management in a related organization


• Bachelor's degree or equivalent experience


• Proficiency in Windows, including MS Word, EXCEL, and PowerPoint.


• Ability to learn new software quickly


• Excellent writing, editing, grammatical, organizational, and research skills


• Possesses strong organizational skills that reflect the ability to perform, take ownership of the position, and prioritize multiple tasks seamlessly with excellent attention to detail.


• Strong interpersonal skills and the ability to build relationships with team members and vendors


• Excellent management, time-management, and problem-solving skills


• A background in Communications is ideal.


• Comfortable with Project Management processes and acumen



OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.

Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you’re working with the best. has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.

Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

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