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DATE ADDED: Wed 19/09/2018

Administrative Assistant

San Francisco, USA


Job Description




POSITION: Administrative Assistant


REPORTS TO: Director of Sales & Marketing





SMG, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant for Savor at the Moscone Center. Responsible for providing excellent customer service to clients and administrative support to our Sales Department. Other responsibilities include ensuring efficient office operations, maintaining organized records, and processing paperwork related to billing. To be successful in this role, you’ll need administrative skills and experience in a fast paced office environment. Ultimately, you will help support our team to help ensure events run smoothly.


Essential Duties and Responsibilities


Include the following. Other duties may be assigned.


  • Process all catering paperwork including: distribution of event orders, daily catering reports, delivery receipts, tip sheets and all sales order changes.
  • Maintain master function book for each event.
  • Transmit correspondence such as menus, contracts, and proposals to clients and potential clients as generated by Sales Managers.
  • Organize and record all contract due dates, payments, deposits, and log all checks and payments.
  • Process client billing and credit card charges and track all past due accounts.
  • Answer the main reception phone as well as greet incoming clients and guests.
  • Manage weekly schedules for Sales Department.
  • Respond to requests from other SMG facilities.
  • Photocopy and distribute event forecasts as generated by Sales Department.
  • Post, process, and send all outgoing mail.


Supervisory Responsibilities





To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

  • Minimum one year experience in an office environment

  • Customer service experience a plus



    Skills and Abilities

  • Ability to work all shifts including nights, weekends and holidays as needed

  • Good written and verbal communications skills

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

  • Ability to calculate amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

  • Ability to execute instructions furnished in written, oral, or diagram form.

  • Ability to deal with problems involving several concrete variables in standardized situations.


Computer Skills

Proficiency with Microsoft Office including: Work, Excel, Outlook, PowerPoint


Other Qualifications

  • Strong verbal and written communication skills

  • Ability to multi task



Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.


The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.


To Apply


Apply at- #&d=ExternalCareerSite&r=5000241409006#/



Recruiter- LaVon Smith

Savor at the Moscone Center

747 Howard St.

San Francisco, CA 94103


Applicants that need reasonable accommodations to complete the application process may contact LaVon Smith at 415-974-4085


SMG is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Company Description
SAVOR..., San Francisco's premier catering and event services company. For over 20 years, we've built our reputation on providing great experiences and world-class food at Moscone Center and throughout the Bay Area. We are completing a three year multi million dollar renovation and we will be a destination of choice for diverse clients within and outside the Bay Area.

Role: Administrative Assistant
Job Type:
Location: San Francisco,

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