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Date Added: Fri 26/05/2023

Purchase Ledger Assistant

Enfield Town, EN2, UK
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Job Type: Permanent, FullTime

Salary: £18.67/hour

MMP is looking to recruit a Purchase Ledger Assistant to work within a processing department for a national organisation based in London.

As Purchase Ledger Assistant you will be responsible for ensuring adequate management of the supply chain in order to enable the business to meet its primary objectives.

Key Responsibilities:
* Ensure all invoices are processed within set timelines onto COINS Financial System.
* Ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes.
* Ensure all approved invoices are paid within their due dates.
* Ensure all direct debit payments are allocated to their respective invoices and costed in a timely manner.
* Ensure supplier statements are reconciled to COINS supplier account balances on a monthly basis, differences identified to be addressed and formally documented and reported on within the same period in which they are identified.
* Ensure any other interdependent systems sharing the same data such as Impact Response and COINS are reconciled on a monthly basis to ensure costs are captured accurately at job level.
* Ensure all invoices due to be paid are valid from a VAT and CIS point of view and fully compliant with HMRC regulations in force at the time.
* Report any findings where the processing team is not following embedded processes designed to eradicate duplicates and unauthorised invoice processing.
* Ensure all supplier payment runs are carried out within the agreed Scheduled Payment timetable. To keep out-of-scheduled payments to a minimum and develop KPIs to monitor and record such payments to ensure root causes are identified and appropriate measures taken to try and eradicate causes from bottom up.
* Ensure supplier creation and maintenance process in COINS is management effectively both from a central repository and branch level point of view.

Skills Required:
* Previous experience of working within an Accounts department
* COINS experience.
* Construction industry experience
* High volume transaction background.
* Experience with communicating at all levels of the organisation hierarchy.
* Customer service
* Microsoft office experience including Excel skills
* Attention to detail
* Time management and meeting deadlines
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