Assistant Accountant 

30k - 35k 

Redhill 

Hybrid working 

9am - 5.30pm with dynamic working hours 

Duties:

• Initially to assist the finance transformation team to one ERP which will include centralising billing within the UK from JD Edwards to Oracle.
• Prepare sales invoices, applications for payment and credit notes and associated supporting documentation.
• Obtain approval for sales invoices and credit notes.
• Post invoices and credit notes onto the finance system (Oracle).
• Liaise with Project Managers to ensure that all invoicing is completed within required timescales.
• Work closely with Project Managers, and the Cash Collections team to ensure timely resolution of billing queries and collection of cash.
• Support correct allocation of costs to projects, including staff allocations, time transfers and Accounts.
• Payable-related support.
• Prepare and distribute job-related information and reports.
• Support project managers with timesheet-related queries.
• Liaise with divisional Finance staff.
• ‘Lock up tracker’ – review, update and follow up as required.
• Review and analyse differences between forecast and actual monthly billing.
• Field queries from internal and external auditors.
• Use client portals to review PO status and available balances prior to invoicing.
• Liaise with the client purchasing/finance team with purchase order queries.

Reporting and other responsibilities - 
• Running weekly and monthly project-based scheduled reports and issuing to the project managers on time.
• Liaising with Financial controller to ensure that all month end tasks are completed on a timely basis.
• Preparing and distributing information/reports regarding project unbilled balances to Project Managers.
• Posting Journal entries e.g. Expenses/revenue transfers or any correction entries.
• Ensuring daily Internal Audit is conducted for all the processes within the business.
• Daily work allocation and ensuring all the activities are completed before the cut off.
• Review of Credit note approval matrix on a weekly basis.
• Preparation of monthly billing report to review actual billing vs forecasted billing

Requirements, Experience & Skills: 

• AAT or equivalent would be an advantage.
• A strong track record of client billing, including complex projects.
• A thorough understanding of Oracle.
• Intermediate Excel skills, including pivot tables and VLOOKUPs.
• Comfortable with other Microsoft Office applications.
• Able to work collaboratively, thus building strong relationships with Project Managers and Finance.
• Skilled at prioritising workload to ensure key deadlines are met.
• Organised and flexible

If you think you have the right experience and skillset for this position then please APPLY NOW!