Office / Facilities Administrator
Chichester
Permanent - Full Time

I am seeking an enthusiastic and versatile Office / Facilities Administrator to join a fantastic team in Chichester. This is a hands-on role where you will be instrumental in maintaining all facilities and ensuring a welcoming and professional environment for clients.If you excel at organisation, have exceptional interpersonal skills, and thrive in a dynamic setting, I'd love to hear from you.

Key Responsibilities

Facilities Management:

* Ensure the maintenance and smooth operation of the firm's buildings, equipment, and systems.

* Schedule regular inspections and coordinate necessary repairs.

* Manage and oversee external contractors.

* Ensure compliance with regulatory standards.

* Act as a liaison between management and contractors.

Office Administration:

* Coordinate and maintain meeting rooms to high standards.

* Handle incoming and outgoing calls with professionalism and efficiency.

* Assist with post room operations, including courier bookings and timely mail handling.

* Maintain accurate records for Wills, Deeds, and LPAs.

* Handle internal and external inquiries regarding Wills, Deeds, and LPAs.

* Communicate with clients to obtain required identification and authorization.

* Locate, scan, and log documents for storage.

* Provide reception cover as needed, ensuring a consistent front-of-house presence.

What We're Looking For:

* Confident, friendly, and diplomatic communication style.

* Strong attention to detail and accuracy.

* Ability to prioritise tasks and remain calm under pressure.

* Proactive and adaptable with a problem-solving mindset.

* Organised and methodical with a keen eye for detail.

* Effective both independently and as part of a team.

* Proficient IT skills, with experience in MS Office preferred.

Apply now or call Lynsey at Key Recruitment for more info