Office Administrator (with Reception Duties)

Holywood, Co. Down
Permanent | Full-Time | Term-Time Only (36.25 hours per week)
Working Hours: 8:30am - 4:30pm
£26,694 - £27,960 per annum (paid in 12 monthly instalments)
Start Date: As soon as possible

About the School

Sullivan Upper School is a high-achieving, co-educational and interdenominational voluntary grammar school set within 25 acres of beautiful grounds overlooking Belfast Lough. With around 1,230 pupils - including 160 in our Preparatory Department

The Opportunity

We are seeking a confident and professional Office Administrator to join our busy Secondary Department office. This central role supports the smooth running of school operations and includes front-of-house reception duties.

If you enjoy multitasking, building positive relationships, and delivering high-quality administrative support, this is a great opportunity to make an impact in a thriving school environment.

Key Responsibilities

Provide a welcoming and professional reception service to pupils, staff and visitors
Manage enquiries by phone, email and face-to-face
Maintain accurate and confidential administrative records
Assist with routine office operations, communications and scheduling
Prepare and distribute documentation and correspondence
Use Microsoft Office and school systems to support daily tasks

Essential Criteria

Minimum 5 GCSEs (Grade C or above) including English & Maths or equivalent
Experience

At least 1 year clerical/administrative experience using Microsoft Office
At least 6 months experience handling confidential information
At least 6 months experience working in a role dealing directly with staff/visitors/public
Skills & Personal Qualities

Proficient in MS Word, Excel, PowerPoint and Outlook
Strong organisational skills and accuracy in work
Excellent communication skills, written and verbal
Ability to work under pressure and to deadlines
Ability to use initiative and prioritise workloads
Understanding of GDPR responsibilities
Desirable Criteria

OCR/RSA Level 2 Word Processing or other ICT qualifications (e.g. ECDL, MOS)
Clerical/administrative experience in a school or education setting (within last 5 years)
Experience operating a telephone switchboard
Experience in a reception post with varied visitor interaction
Experience using SIMS/C2K systems
The closing date for receipt of applications is:
12:00 noon on Monday 12 January 2026

Click to apply today.

Other suitable skills and experience include, Office Administrator, Receptionist, Office Assistant, School Administrator, Administrator, School Office Assistant, Office Support, Secondary School Administrator, School Support Staff, Admin in education sector