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DATE ADDED: Thu 11/10/2018

Assistant Controller For Prominent NYC Non-Profit

New York, USA


Job Description

Our client, a prominent $2 billion NYC non-profit located in Midtown is seeking an Assistant Controller to join their growing team. The foundation is focused on economically disadvantaged youth, partnering with investors to create initiatives/expand programs to help more vulnerable young people become successful adults.

Primary Responsibilities

Responsible for managing and performing specific finance, grants management and other duties; recognizing policy, process and procedure improvement opportunities, recommending and implementing changes.

Finance (approximately 60%)

  • Financial Reporting: Finalize the monthly organization, initiatives, and department financial statements; review department financial performance reports; provide a monthly analysis of variances to the CFO. Prepare financials for the Board.
  • Budgeting: Work closely with the CFO on initial budgets and ensure final budgets have required backup documentation 
  • Accounting: Supervise the production of accurate accounting; stay current with accounting best practices, recommend practice changes as appropriate, and ensure adherence to organization’s internal financial controls for recording financial transactions; approve all general ledger entries; review and approve Accounts Payable and 403(b) contributions; perform bank reconciliations.
    • Provide backup as needed for payroll and recording of journal entries
  • Audit and Tax: Manage the Audit and the related communications with the Audit team. Deliver final materials to CFO in preparation for the organization’s external audit and tax return; lead the creation of supporting schedules including grant reconciliations and partnership K1 adjustment workpapers; work closely with external auditors; manage the completion of 403(b) defined contribution plan’s 

Grants Management (approximately 30%)

  • Policies & Procedures: Ensure grants management administration procedures meet organization and current IRS requirements; regularly review procedures and policies; research, recommend and implement updates as appropriate
  • Database Management: Manage, maintain and improve, as the organization’s needs evolve, the existing grants management database system
  • Administration & Recordkeeping: Manage all grant administration procedures, prepare forms and grant award letters, enter new grants in the grants management database, process grant payments, and communicate with grantees, including drafting correspondence
  • Payments and Reporting: Monitor and communicate to staff members grant payment schedules and reporting requirements. 

Other Responsibilities (approximately 10%)

  • Insurance: Manage the relationship with the organization’s insurance broker and the process to review and renew all the organization’s insurance policies in a timely fashion, making policy update recommendations as appropriate
  • Perform such other responsibilities and duties consistent with the achievement of the organization’s goals



  • Degree in Accounting
  • Minimum of eight (8) years of combined relevant accounting studies and experience, including working as an auditor or in private industry. Knowledge and proficiency with GAAP, financial management and reporting, budgeting, financial audits, and database management. CPA and Foundation or not for profit experience a plus, but not required
  • Proven ability to provide management oversight of other finance staff, and act as a backup to the CFO
  • A strategic and tactical thinker will have highly developed, hands-on management skills, excellent oral and written communication skills
  • Excellent organizational skills, attention to detail and ability to manage multiple tasks while working with a team or independently
  • Highly energetic, self-motivated and entrepreneurial; skilled at thinking and working independently and actively advocating for own points of view while respecting others
  • Experience managing and organizing projects and priorities through time sensitive and at times short deadlines
  • Strong computer skills with good working knowledge of Microsoft Outlook, Word, and PowerPoint, advanced knowledge in Excel, and the ability to master new software quickly; experience with Microsoft Dynamics CRM and Great Plains are a plus


Benefits of working at the foundation include:

  • Highly competitive overall compensation package including salary and incentive program
  • 403(b) with amazing company contribution
  • 20 vacation days
  • Unlimited sick days
  • Great opportunity for personal and professional growth

Company Description
CFS is a leading, employee-owned accounting and financial staffing firm—the largest one founded by CPA firms. With more than two decades of experience helping companies locate, attract and hire exceptional accounting & finance professionals, CFS has unique resources to better understand hiring needs, attract higher-caliber candidates and assess candidate potential. Established in 1994, CFS today operates 30+ offices across 21 states and the Caribbean. Serving most major U.S. markets and beyond, CFS connects companies with candidates, from entry-level to executive level, temporary to direct hire and project support to interim management.

CFS has twice been named to Forbes’ list of “Best Professional Recruiting Firms” and twice cited by LinkedIn as one of the “Most Socially Engaged Staffing Agencies.”

Role: Assistant Controller for Prominent NYC Non-Profit
Job Type:
Location: New York,

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