HR and Recruitment Administrator - Immediate start

Park Royal

Salary £35,000 pro rata

This role is initially for a 2 month period with the possibility of an extended contract

Role purpose

The Recruitment & HR Assistant will support the HR function by coordinating recruitment processes, assisting with onboarding, maintaining accurate employee records, and ensuring compliance with company and statutory requirements. This role is essential in helping the organisation attract high quality candidates, maintain up to date HR data, and deliver an efficient employee experience from recruitment through to onboarding.

Key responsibilities Recruitment & Selection

Manage recruitment for multiple roles across the organisation. Screen applicants via CV review and initial telephone pre screening.

Provide hiring managers with clear and concise shortlists of suitable candidates. Support and coordinate the full interview process, including:

- Scheduling interviews

- Organising interview panels

- Preparing documentation

- Sending interview confirmations

Assist in preparing job descriptions, adverts, and selection materials.

Pre Employment Checks & Compliance

Complete all pre employment background checks, including:

- Verification of training records

- Checking certificates and qualifications

- Reference checks (including validating referees, roles held, and suitability)

- Right to work documentation (passports, driving licences, visas, etc.)

Ensure all statutory, compliance and role specific checks are completed before a job offer is fully confirmed.

Follow up with candidates and external referees promptly to obtain all required information. Provide candidates with clear information on expectations, required documents, and onboarding timelines.

Support general HR administrative duties as required.

Onboarding & New Starter Process

Review and improve the current onboarding process to ensure consistency, compliance, and a positive new starter experience.

Create and maintain a comprehensive new starter checklist covering:

- Required documentation

- Mandatory training

- Induction materials

- Site specific requirements (as applicable)

Prepare and issue new starter packs, ensuring all information is accurate and relevant. Collaborate closely with the Health & Safety Manager to review and confirm all Health & Safety requirements for each role, including:

- Mandatory training and refresher training

- Certifications required for specific roles

- PPE requirements

- Any additional role specific compliance obligations

Ensure that all Health & Safety requirements are incorporated into the onboarding process and completed before a new starter begins work.

Verify that all compliance documentation (e.g., training certificates, right to work documents, references) is collected and validated before employment is confirmed.

Coordinate with managers and relevant departments to ensure smooth onboarding and induction.

* This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing.

Essential skills and experience

* Previous experience in HR or recruitment (preferred but not essential depending on level).

* Excellent organisational skills and ability to comprehend data.

* Great communication skills (both written and verbal) with a personable approach and a willingness to help people.

* A good knowledge of MS Excel and other MS packages

* The ability to work autonomously and be able to develop efficient processes