Payroll & Finance Administrator - Fixed Term

Our Vision: To bring people and communities together to help transform lives and build better communities.

Our Mission: A charity that is proud to provide a caring specialist transport service that improves people’s quality of life.

The Role

We are looking for an experienced Payroll & Finance Administrator to join our Finance Team at the National Office in Halifax on a temporary full time basis .

As a Finance & Payroll Administrator, you will provide an efficient, effective and supportive Payroll and Finance service to colleagues at all levels; including Directors and the Board. You will complete tasks in line with agreed procedures and systems, maintaining a high level of accuracy at all times whilst suggesting and implementing improvements in organisational performance and processes.

Main Responsibilities

Payroll

You will be responsible for preparing and processing the end to end payroll process on a monthly basis using Sage 50 payroll, including:

• Understanding and interpreting complex timesheets
• Starter, Leaver and Sickness calculations
• Maternity and Paternity calculations
• Preparing and distributing payslips, P45’s and P60’s in a timely and confidential manner
• Working with HR colleagues to ensure compliance with staff contracts and staff changes
• Acting as the first point of contact for payroll issues and questions, communicating with staff with varying levels of understanding of the payroll process
• Monthly submissions to HMRC
• Pensions management and monthly upload

Finance

• Maintaining computerised accounts (using Sage Line 200) for both Community Transport and Community Minibuses Ltd
• Responsibile for ensuring for the weekly receipts and banking are received from each site and input into Sage in an accurate and timely manner
• Preparing banking and posting receipts relating to individual area services, checking credit card receipts, BACS payments and weekly internal finance reports to ensure compliance with nominal ledger coding
• Credit card reconciliation
• Ensuring adherence to company rules and supplier conditions and procedures
• Checking petty cash returns in line with standard procedures, as required
• Maintaining excellent relationships with staff teams and answering information requests; this may include occasional visits for specific purposes to other CT sites

General

• Undertaking general administrative duties, including telephone queries and looking after visitors, providing a professional and friendly service to workers within Community Transport and to external partners and suppliers. Also supporting absence cover for other administrative staff at the Halifax Office.
• Opening and distrubuting post and ordering of office stationery

Essential skills / training;

• Experience of leading the end to end payroll process
• Sage 50 payroll experience
• Experience of using Microsoft Word, Excel and accounting systems
• Experience of financial accounting procedures and general administrative tasks ensuring all records / data is at a high level of accuracy
• Experience in the management of sales and purchase ledgers
• The ability to manage conflicting priorities and ones own time with minimum supervision
• GCSE A-C in Maths and English with an ability to communicate effectively
• A commitment to continuous development both professionally and in the day to day work
• Prepared to work flexibly to meet the needs of the business

What we can offer a successful candidate;

• £24,434.80 per annum
• 37 hours per week
• Immediate start available
• Modern workspace at Croft Myl close to Halifax town centre, benefiting from an onsite coffee shop, roof terrace and slide!
• 25 days annual leave entitlement
• Free parking
• Pension
• Life Assurance
• Medicash Scheme