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DATE ADDED: Fri 28/09/2018

Assistant Project Manager

San Jose, USA


Job Description

Work for a great company that wants to see you grow!

No experience needed!

Job requirements:

Office hours:

Mon-Tue 7:30am - 4pm

Wed-Fri 8am - 4:30pm

-To be able to lift 20lb.

-To be able to go up and down stairs as necessary throughout day

-Spanish speaking IS A MUST!

-General computer skills


CC Purchase tracking, Job costing and Billing

  • Job cost material purchaseS

  • Get receipt information from vendors required by the Expenses not Assigned to Jobs Report

  • Bill all jobs within 24 hours of job completion


Tech scheduling

  • Daily scheduling techs with superintendent according to respective experience, PTE’s and job deadlines
  • Send schedule to every tech with job details (job number, address, work to be done)

  • Revise techs’ timecards against schedule and entering them into Quickbooks


Project Manager Assisting

  • Follow up with subs for invoices and proper documentation.

  • Direct status meeting, take meeting notes and record all changes.

  • Making/paying material orders as specified by Project Managers

  • To have a general knowledge of job scopes and progress

  • Coordinate with Project Managers/Superintendents and techs/subs any requirements or changes at any job

  • Schedule city inspections

  • Delegate to workers

  • General assisting to Project Managers and Superintendent


General office duties

  • Manage phone lines and emails assigned to this position.

  • Enter all job related invoices.

  • Record all job numbers in Quickbooks.

  • Make CC phone payments for field techs

  • Assisting AP/AR with job numbers, unit numbers, scope of work whenever necessary.

  • Coordinate with AP department on what sub invoices are ready for payments for check runs

Company Description
Headquarters located right here in San Jose, Ca, the Gallaher Company strives to improve properties throughout the entire bay area. The Gallaher Company provides a “one stop shop” construction maintenance service for property managers and owners alike. We bring an efficient and specialized program to meet the demands of the competitive property management market. We understand that each location and customer is different and therefore offer personal attention to each customer.

Our Mission is to exceed the expectations of every individual client by offering outstanding customer service, increased flexibility, and the greatest value. We recognize our clients’ concerns and make them the upmost of importance.

Role: Assistant Project Manager
Job Type:
Location: San Jose,

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