Job Overview

We are currently seeking a highly organised and detail-oriented Parts Administrator to support the day-to-day operations of a busy parts department within a manufacturing environment. This role is key to ensuring accurate invoicing, effective communication, and smooth coordination of parts and dispatch activities.

Key Responsibilities

• Process invoicing using an Excel-based system, ensuring accuracy and timely completion
• Handle incoming phone calls, providing support to customers, suppliers, and internal teams
• Assist with the dispatch of parts to trailers, ensuring correct allocation and documentation
• Support the day-to-day operations of a busy parts department with general administrative duties
• Maintain accurate records of parts, orders, and transactions
• Work closely with the production and dispatch teams to ensure parts availability and timely delivery
• Carry out ad hoc administrative tasks as required to support departmental efficiency

Skills & Experience

• Previous experience in an administrative or parts-based role (manufacturing environment preferred)
• Good working knowledge of Microsoft Excel
• Strong organisational skills with the ability to manage multiple tasks
• Excellent communication skills, both written and verbal
• Mechanical understanding or interest in engineering is desirable
• Ability to work effectively in a fast-paced environment

Key Competencies

• High level of attention to detail
• Proactive and flexible approach to work
• Strong problem-solving skills
• Ability to work independently and as part of a team

Qualifications

• GCSEs (or equivalent) in Maths and English required
• Relevant administrative or technical qualifications (desirable but not essential)

Hours: Mon-Thur 07.30am – 4.45pm, Fri 7.30am-3.30pm