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Date Added: Sat 05/06/2021

Admin Assistant

New York, NY, US
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Company: ADAPT COMMUNITY NETWORK

Job Type: Permanent, FullTime

Job Description
Why Join ADAPT?
It's more than a job; it's a calling.  It's where passion meets purpose.  ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities.  At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support.  With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

 

For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.

 

SUMMARY

Under general supervision, is responsible for providing clerical support to the Program Director and other staff members.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and responsibilities of the Administrative Assistant will include, but are not limited to the following:
 • Greets visitors, ascertains their needs and directs them accordingly.
• Answers telephone and screens calls for Program Director and/or other department staff.
 • Works cooperatively with other Administrative Assistants on joint assignments.
 • Interacts respectfully with persons receiving services encountered in course of work activities.
• Relays information as necessary from and to bus drivers and/or transportation liaison.
 • Directs all important situations, inquiries and questions to supervisor.
 • Types records, reports, correspondence, etc.
 • Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department.
 • Orders and maintains adequate inventory of office supplies.
• Receives, opens, sorts and distributes in-coming mail and packages.
 • Records attendance for persons served on monthly calendar for billing purposes.
 • Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms
• Maintains a filing system of administrative and program materials and keeps files current.
 • Performs photocopying and collating as needed.
 • Sets up coffee and other refreshments for meetings as requested.
 • Receives works assignments, guidance and instructions from Administrative Assistant III or IV.
 • Performs other related duties as requested.

 

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels
 

 

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