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Date Added: Fri 04/06/2021

Executive Assistant Supporting HHS

District of Columbia, DC, US
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Company: LEO TECH, LLC

Job Type: Permanent, FullTime

Job Description

Leo Tech LLC is a woman-owned small business started in 2015 by Melody Vansandt. She has over 24 years of experience working as a Defense Contractor, Consultant, and has held positions as Director of Pricing, Contracts Manager, Program Manager, and EVM Manager.

After decades of hard work in contracting and program management, she realized that she wanted to form a company that genuinely cared for its customers and employees. Her goal since then has been to treat her customers and employees the way she would want to be treated. She has learned what does and doesn't work through personal experience and she never wants to be a President/CEO who doesn't know her people.

She encourages any employee to reach out to her if they ever want or need to this is why she keeps her cell phone number in her email signature. She wants Leo Tech to feel like a family and for everybody to reach their full potential. She wants to empower employees and help them succeed in their professional and personal lives - She never wants to limit an individual's growth. There are endless possibilities and opportunities for success when people work together toward a common goal and do so in an honorable and compassionate way.

Leo Tech's leadership has more than 25 years of invaluable experience serving in geographical locations worldwide. Leo Tech is a Prime Contractor on all 25+ contracts awarded since its' inception. Our Corporate and Personal Experience illustrates our capability of responding effectively and efficiently to all mission requirements and contingencies.

Knowing that the employees are the lifeblood and reason that Leo Tech exists, we offer many benefits that other companies may not. This includes medical, dental, vision, short- and long-term disability, Accident, and voluntary life insurance. We have also worked with our vendors to offer an Employee Assistance Program (EAP), Will and Legal document center, Identity theft kit, and beneficiary support to help cope with the death of a loved one. We also have a 401K plan employees can elect to contribute. All employees also received 10 paid Government holidays per year. Employees accrue 80 hours of vacation a year and can accrue up to 56 hours of sick time each year.

We are currently seeking the following position that is contract contingent:

Executive Assistant: Supporting HHS

Scope of work:

Provides direct support to Government personnel in both administrative and support services. Coordinates activities with direct reports and other staff. Has the ability to review documents for ASPR executives. Manages schedules, answer phones, make appointments, and conduct action items for Government personnel.

  • Greet guests.
  • Answer telephones, route calls, and take messages.
  • Schedule and monitor the staff calendars.
  • Organize files and other written communications.
  • Coordinate activities with direct reports and other staff.
  • Take meeting notes and prepare correspondence for signature.
  • Make travel arrangements and prepare travel vouchers.
  • Coordinate special projects such as white papers, reports, and briefings.
  • Edit and update documents such as white papers, reports, staffing/hiring, management directives, and policy.
  • Provide meeting notes/minutes, action items, and schedules of activities for Front Office personnel and groups.
  • Review and write executive correspondence and documents.
  • Pick up and deliver mail.
  • Track/manage office supplies.
  • Format documents, route, and track approvals.
  • Check, track, maintain and distribute specified email 'in-box' for various functions, such as proposal and/or invoice submissions.
  • Other clerical/administrative tasks, as required.
  • Track Broad Agency Announcement (BAA) process, to include:
  • Daily monitoring of the BAA inbox for white paper and proposal submissions;
  • Entering BAA submissions into the ASPR Knowledgebase and onto the internal tracking; spreadsheet;
  • Referencing current BAAs to determine appropriate points of contact within C&G and BARDA and distributing submissions accordingly;
  • Updating and maintaining the internal BAA tracking spreadsheet as submissions move along through the process;
  • Answering inquiries from companies regarding the status of their submissions; and
  • Providing BAA submission updates at biweekly team meetings.

This is a contractor position with Leo Tech LLC, supporting HHS.


Bachelors degree. 4-6 years of admin experience or 2-4 years EA experience

Leo Tech, LLC is an Equal Opportunity and Drug-Free Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status

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