Joe Taylor Restoration has an immediate opportunity for a full-time Accounts Payable Specialist. JTR is an industry-leading property mitigation company. We provide 24-hour emergency services to homeowners who have suffered a water-, fire- or mold-related loss. (For more information about our company, please visit our website at #removed#) Our mission is to provide our customers with an unmatched service experience. If you have a strong work ethic, take pride in what you do and enjoy working in a team/family environment, then you are the right person for this position.
The duties of the Accounts Payable Specialist include entering vendor invoices and processing payments in a fast-paced environment.
Essential Functions and Responsibilities
Ensure the accuracy of bills paid and obtain approval on invoices, enter into QuickBooks and allocate costs according to the correct category, PO number and/or customer job.
Pay bills via credit card over the phone or Internet when possible (with approval) and record in QuickBooks. Scan and archive all supporting documentation.
Scan and upload supporting documentation for checks to QuickBooks; archive on the public drive.
Prepare checks for mailing and/or pick-up.
Scan Accounts Payable support documentation to correct AP vendor folder on the P drive.
Attach bills to CRM files when required.
Obtain W-9 from new vendors.
Prepare annual 1099 and 1096 forms.
Reconcile vendor statements to current records; locate missing invoices.
Review open purchase orders at month's end for accuracy.
Provide back-up support for Accounts Receivable Specialist position, as needed.
Expected to have experience using generally accepted accounting practices (GAAP) in an accrual accounting environment
Expected to have knowledge and hands-on experience in Microsoft Office suite, QuickBooks, Sugar/CRM or similar database
Expected to analyze, interpret and communicate data effectively, both verbally and in writing
Expected to effectively present information and respond to questions from leadership
Expected to complete assignments with promptness and accuracy
Customer-Service Skills: Must be assertive yet friendly, organized, great work ethic, no-drama, good attitude, get along well with others, and well-spoken over the phone. Comfortable on the phone (answering, transferring, helping customers)
Communication Skills: Listen and respond appropriately to customers and management. Active listening skills.
Experience in working with homeowner insurance a plus.
Language Skills: Bilingual - Spanish Speaking Welcomed
ERP Experience - preferably QuickBooks Enterprise
Education and experience
Minimum education: High school diploma or GED, AA degree in accounting preferred
Minimum experience: Three to four years of Accounts Payable hands-on experience in an Accrual Accounting environment
For over 16 years our company has been providing services for mitigating and remediating water, fire, and mold in the South Florida market. In this challenging and competitive industry we maintain one singular focus: To Provide an Unmatched Service Experience. Through stellar relationships with insurance carriers and agents throughout the state and with our outstanding team of professionals, Joe Taylor Restoration continues to grow and expand. We are fiercely competitive, rank integrity as our number one core value, and are determined to further our growth and reputation as the most trusted and relied upon restoration company in Florida.
Role: Accounts Payable Specialist
Location: Delray Beach,
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