My client is seeking a Team Assistant/PA to provide exceptional administrative support to the Executive Director of Operational, EMEA, and the Business Solutions Department on a 6 month fixed term contract. This role is vital in supporting key projects and initiatives, ensuring smooth operations within a dynamic and fast-paced environment.

• Coordinate and manage the diary of the Head of Department (HOD), EMEA.
• Organise departmental meetings and events, including high-performing team events.
• Handle travel arrangements, including booking flights and managing hotel accommodations for the Business Solutions team.
• Take minutes and circulate notes during specific project meetings.
• Create new vendor entries and manage their status tracking.
• Process expenses and handle purchase requisitions and administration.
• Manage goods receipting in agreement with the HOD.
• Maintain Business Solutions budget tracking and invoice processing.
• Upload documents into the central repository and maintain cover for other support staff.
• Work with legal and external vendors to process statements of work (SOWs) and manage them through Ariba.
• Maintain confidentiality and perform any other tasks as required.

• Excellent verbal and written English skills.
• Educated to A-level standard or equivalent.
• Experience in the pharmaceutical industry and managing departmental systems.
• Intermediate/advanced knowledge of Microsoft Office packages, including Excel and Word.
• Proven diary management experience and proficiency in various applications.
• Familiarity with Business Intelligence, Analytics and Customer Relationship Management.
• Excellent coordination, communication and presentation skills.
• Strong organisational, technical and problem-solving skills with attention to detail.
• Ability to work independently, meet strict deadlines and work with numbers.
• Knowledge of SAP P2P/ Ariba process
• Second language skills are advantageous.

• Competitive salary and benefits package.
• Opportunity to work in a leading organisation within the pharmaceutical industry.
• Dynamic and supportive work environment.
• Flexibility with some travel within the EMEA region.
• Professional development and growth opportunities.

To apply for the Executive Support Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.