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Date Added: Thu 01/10/2020

School Secretary

London, UK
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Job Type: Permanent, FullTime

School Secretary within a lovely prep school, based in Hampstead
£22-25,000 per annum
Temp to Perm

Our client is seeking a School Secretary to work within the front office of their Preparatory School located in the lovely neighbourhood of Hampstead (North London).

Key duties within the role would involve :

*To maintain the Reception area to present a welcoming and efficient ambiance.
*To greet visitors and deal with any queries, particularly from existing parents.
*To support three Deputy Heads with correspondence, filing, and other various matters.
*To be responsible for creating and maintaining the termly school calendar of events.
*To liaise with the School Nurse and parents regarding pupils feeling unwell and/or needing medical attention or first aid.
*Running regular school database (SIMS) reports for up to date pupil medical and dietary information.
*To liaise with the catering and cleaning staff and other sub-contractors as necessary.
*To have due regard to Health and Safety and to follow the School's policies.
*To answer telephone calls in a welcoming and efficient manner, passing on messages and following up queries by telephone or email as necessary.
*To ensure that agreed security procedures are implemented for pupils, staff and visitors entering and leaving school premises.
*To handle parental queries on day to day matters and to refer more serious parental queries to the relevant person.
*To liaise with teaching staff over pupil paperwork.
*To monitor pupil absence and lateness via the class registers (shared between office personnel).
*To receive incoming mail, sort and distribute to relevant staff; despatch outgoing mail.
*Accepting and recording deliveries and arranging for transfer to the appropriate department/person.
*To assist Teaching Staff with various matters as required.
*To assist with Pupil filing (shared between office personnel), including the archiving of leavers files.
*To assist another secretary with the Speech Day preparations and prizes.
*To coordinate the annual data collection sheets from parents.
*To liaise effectively with other members of the administrative team to provide continuity throughout the school day and provide support and cover for colleagues during lunch breaks and absences.
*To update the annual Travel Plan and manage the allocated parking permits.
*To be responsible for the school shop and petty cash receipts and management.

The ideal candidate will have a warm and welcoming personality and be happy to make this role their own. Experience-wise, ideally you will have experience within a school previously, alternatively within customer services.

If this sounds like you, please apply now!
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