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DATE ADDED: Thu 11/10/2018

Executive Assistant

Smyrna, USA
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COMPANY: QUEST FINANCIAL

Job Description

Quest is seeking an immediate Executive Assistant for an Awesome client!!! Immediate Direct hire... Looking to interview ASAP!!!

NEED TO HAVE EXECUTIVE ASSISTANT EXPERIENCE FOR THIS ROLE!!!!! At least 3+ of Supporting a C LEVEL EXECUTIVE!!!!!

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Provides administrative and personal support to Managing Director of the company; provides assistance to Event Operations, Contracts and Accounting as needed.

 

RESPONSIBILITIES:

· Performs complex and confidential administrative functions in support of the operation of the business.

· Maintains executive's appointment schedule by scheduling or tracking meetings, conferences, teleconferences, and travel.

· Makes complex domestic and international travel arrangements and coordinates changes. Compiles documents for travel-related meetings.

· Maintains calendars for office, primarily the Managing Director and Event Operations and distributes to staff. Tracks program and other event timelines and staff supporting them.

· Gathers, compiles, verifies and analyzes information for the executives’ use in documents such as memos, letters, reports, speeches, and presentations.

· Prepares business documents, some complex and/or confidential, such as client presentations, proposals, reports, correspondence, reports, etc.

· Attends meetings, some of which may involve overnight travel, and participates in conference calls and takes notes on action items.

· Follows up on action items by placing calls, sending emails, seeking out vendors, etc. and follows up on commitments of office staff on other action items to ensure their completion.

· Processes and records all ticket orders for special events in a timely and accurate manner

· Assists with personal business of Managing Director which may include bill paying, reconciliations, and running errands.

· Assists the Accounting function by reviewing and posting receipts and payments to appropriate ledgers, spreadsheets, records, and database; collecting accounts receivable.

· Assists other office staff as needed and workload permits.

· Other duties and special project as may be assigned including assisting other team members.

 

COMPETENCIES:

· Demonstrates good analytical and problem solving skills; ability to act effectively and quickly with little or ambiguous information.

· Performs work with exceptional attention to detail with initiative and follow-through without supervision and with multiple simultaneous projects

· Acts as a team player and helps to ensure the success of co-workers.

· Proficient in the use of Microsoft Office, Outlook, and Excel; able to become proficient in new software programs as may be deemed beneficial to the organization.

· Must be able to communicate effectively both orally and in writing.

· Demonstrates a professional demeanor and flexibility, especially in times of pressure and change

 

EDUCATION AND EXPERIENCE:

· A two-year college degree in a relevant discipline plus a minimum three years experience administrative support at the executive level is preferred. A high school diploma with a minimum of 5 years in a business environment providing support at the executive level may be substituted.

 


Role: Executive Assistant
Job Type:
Location: Smyrna,

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