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Date Added: Mon 01/05/2023

Legal Secretary - Real Estate

Guildford, UK
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Company: 2I RECRUIT

Job Type: Permanent

Salary: £25000 - £34000 per annum

2i Recruit are thrilled to be recruiting for an outstanding law firm in Guildford who have a well-known reputation for offering clear advice and client servicing excellence. As a result of these standards, they seek to recruit people who will help maintain and build on this and in return offer excellent long-term career and development opportunities.

Due to continued company expansion an opening has become available for a systems savvy, Legal Secretary to support the Real Estate department.

The firm offer a superb office space, an engaging environment and a culture where that genuinely care about employees and strive to build and maintain a diverse, inclusive and happy workforce.


Team and Client Support

  • Lead, manage and/or support the billing process/cycle using our practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers and producing WIP and debt reports
  • Using the New Business Introduction system to carry out conflict searches and to open new matters (tagging them appropriately by case type)
  • Using the client relationship software to record business development and marketing activity, including referrals in and out of the firm from other legal or professional services firms or other sources of business
  • Proactively seeking work to assist other team members during quieter periods
  • Assist in answering telephone calls promptly at all times
  • Provide cover for other secretaries during breaks, absences and busy periods
  • Act as a point of contact for clients in lawyers absence, as required
  • Support with internal projects relating to the team, or operational matters, as required
  • Document management/document production
  • Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel and PowerPoint
  • Ensuring documents returned to the lawyers accurately reflect the original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation
  • Prepare, collate and index legal documents

Administrative Support

Manage all manner of administration including:

File management

  • Undertake photocopying/scanning of confidential documentation
  • Manage team emails and carry out management of e-post and correspondence (internal and external), including drafting replies to routine correspondence when required
  • Diary/Meeting management

Diary management and support for the team

  • Arranging internal and external meetings, liaising with reception as required
  • Organising and supporting all travel arrangements
  • Performing any other relevant tasks required to provide support and assistance to the team

Qualifications and Experience

  • A minimum of 5 GCSEs (or equivalent) including English and maths GCSE at Grade C and above
  • Intermediate knowledge of Outlook and Word
  • Intermediate formatting skills
  • Intermediate knowledge of PowerPoint and Excel
  • Good numerical skills
  • Excellent English and grammar
  • Proven ability to learn new IT systems, internal processes and procedures
  • Proven experience of working as a secretary within the legal environment, with knowledge of legal proceedings and documentation

Personal attributes

  • Resilient and calm with a confident and professional demeanour
  • Good interpersonal and communication skills are essential
  • Proven ability to demonstrate effective time management skills and the ability to prioritise a varied workload appropriately
  • Proactive and self-motivated, demonstrating the ability to use initiative
  • Proven ability to be a team player
  • Proven ability to build a positive rapport with clients and other employees
  • Excellent organisation and administration skills
  • Excellent accuracy and attention to detail
  • Flexible work ethic to meet the Firms requirements

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been selected.

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