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DATE ADDED: Tue 09/10/2018

Escrow Coordinator / Administrative Assistant

Oak Brook, USA


Job Description


Commercial Real Estate Brokerage Team located in Oakbrook Terrace, IL (Chicago) seeks an Escrow Coordinator/Administrative Assistant possessing the following: Excellent customer service skills, ability to work effectively with all personalities, positive, professional, can-do attitude to assist a highly successful and driven team. Courteous and approachable, able to keep work confidential, maintain composure in challenging situations, accept responsibility for and take pride in work output/product while achieving deadlines.

The successful candidate will perform escrow management and administrative duties for a top commercial brokerage team. He/she will have direct client interaction and be proficient in written and oral communication. He/she will develop an understanding of the real estate transaction process including reading and understanding of documents such as leases and contracts as well as interaction with escrow companies.

Administrative responsibilities include handling phone calls, maintaining calendars, processing mail and emails, managing inquiries, database management and filing. In addition, he/she will review documents for grammar and punctuation as well as handle confidential personnel information/matters. He/she will assist with creation of proposals, marketing, management of properties under contract and assistance with closing process.


Experience with administrative/clerical functions and interaction with clients is required. Exposure to real estate transactions will be beneficial. College graduate or demonstrated combination of formal education, training, and experience with knowledge, skills and abilities equivalent to those possessed by a college graduate.


• Experience with Microsoft Word, Excel, Outlook, PowerPoint
• Experience planning, organizing and executing multiple assignments, tasks and projects
• Experience proofreading documents for spelling, punctuation and grammar
• Experience with Salesforce is beneficial although not required
• Must demonstrate desire and capability to integrate work across relevant areas, manage transactions, handle information/documents and provide exceptional service to internal and external customers



Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with more than 1,800 investment sales and financing professionals in 80+ offices throughout the United States and Canada. Marcus & Millichap closes 4.5 transactions every business hour - more than any other real estate investment brokerage firm in the nation. In 2017, the firm closed 9,000 transactions with a sales volume of approximately $42.2 billion. The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.


Role: Escrow Coordinator / Administrative Assistant
Job Type:
Location: Oak Brook,

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