Administrator
£14,000 - £16,000
Harefield

We Care
That's why we need people like you. People who appreciate their role in helping others to be successful.

We're looking for a Part-Time Bid Administrator to join our Bid Team, providing vital administrative support to ensure the smooth running of our bid processes and supporting the wider team to deliver high-quality submissions on time. The hours for the role are Monday to Friday 8.30am - 12.00pm.

This role is an excellent opportunity for someone who enjoys keeping things organised and who takes pride in supporting a team that plays a key part in Clancy's continued success in securing new projects.

Here are some of the activities you will be involved in…

• Book hotel accommodation and meeting rooms as required for the Bid Team and stakeholders involved in live bids.
• Manage the bids inbox, ensuring all enquiries and incoming information are captured and shared promptly with the Bid Team.
• Raise purchase orders (POs), check contractors' timesheets against BP invoices, and goods receipt POs so Accounts can process invoices efficiently in support of bid-related activities.
• Upload renewal health & safety documents, insurance certificates, and policies to various bid portals, ensuring bid submissions remain compliant and up to date.
• Support the onboarding of new starters joining the Bid Team, including arranging ID badges, IT equipment, car registration, and D&A testing.
• Manage PPE, stationery, and other orders to support the Bid Team's day-to-day activities.
• Create Teams sites for bids and upload documents to ensure the Bid Team has organised, accessible collaboration spaces for each tender.
• Handle printing requests and other administrative duties to ensure the Bid Team can operate efficiently.

We would love to hear from you if…

You have previous experience in an administrative role, ideally supporting a busy team where accuracy and meeting deadlines are key. You will be organised and detail-oriented, with the ability to prioritise tasks to support a dynamic team environment.

You will have strong communication skills and be comfortable using MS Office and online portals, with a proactive, positive approach to your work. You will enjoy being part of a collaborative team that is central to Clancy's success in securing and delivering projects.

Our Company

Every day we work smarter, greener and use our imaginations.

Our purpose at Clancy is simple - we make life better for everyone's growing families. We play a vital role in providing fresh drinking water and power to millions of homes and businesses and so much more.

We are one of the biggest family owned construction businesses in the UK and we care about our people, our clients and the environment.

What Next

You apply, and we respond within two weeks (we know how annoying it is not to hear anything back)! If you don't receive feedback within that timescale, please don't be afraid to chase us - one of our values is to do what we say we will do!

Benefits

In addition to helping you reach your career goals, a competitive salary, pension, healthcare and holiday allowance starting at 24-26 days per annum, we also offer perks including Clancy Xtras, our employee benefits programme with discounts for numerous well-known retailers such as Tesco, Sainsbury's, Currys PC World and Vue Cinemas, cycle to work scheme as well as an Employee Assistance Programme.

 

Clancy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our employees. If you require any reasonable adjustments to be made for you to attend an interview, please do let us know and we will be happy to accommodate.

We are proud signatories of the Armed Forces Covenant and Disability Confident Committed.