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DATE ADDED: Sat 08/06/2019

Accounts/Purchase Ledger Assistant

Edinburgh, UK

JOB TYPE: Permanent

SALARY: £20000 - £22000/annum Depending on experience

Office Angels are currently recruiting on behalf of our client for a Accounts/Purchase Ledger Assistant. This is a permanent role, located in the city of Edinburgh. Office Hours are 8.30am - 5.30pm Monday to Friday. Salary circa £20,000 - £23,000 per annum, depending on experience.

Job Description:

We are currently recruiting on behalf of our client for an Accounts/Purchase Ledger Assistant. The role will include processing purchase ledger invoices.

General Responsibilities Duties:

* Deliver support, guidance and reporting services to budget holders, financial decision makers, Senior Management Team and Board to inform the companies decision making process and to ensure regulatory and legal compliance.

* Provide appropriate support to the Director of Finance in managing the business cash flow, obtaining best value funding and maximising return on investment whilst minimising risk.

* Satisfy all regulatory and financial audit requirements, ensuring that financial controls and authorisations are followed in line with policies and procedures.

* Co-ordinate and produce annual budgets and forecasts and 5 and 30 year financial plans with scenarios.

* Make payments to suppliers and staff, receive payments from tenants and customers and ensure that all transactions are reconciled and properly recorded in the Association's financial management systems.

* Maintain a register of assets including details of component parts.

* Enter all invoices electronically and via scanning onto computer system.

* Match authorised invoices to authorised purchase orders.

* Pay contractor certificates as per contract terms.

* Action one off payments.

* Check and validate one off payment paperwork.

* Manually code supplier credit notes and staff expenses.

* Respond to external and internal queries regards accounts payable

* Reconcile statements to supplier accounts

* Working with the senior finance officer identify the status of outstanding invoices and communicate any actions required of staff to clear items for payment

* File and Scan paper and electronic documents appropriately

* Perform month end procedures in accounts payable module

* Reconcile accounts payable to control account

* Provide advice to colleagues and other departments

* Answer bank income and expenditure queries

* Update database with new suppliers

* Check and validate new supplier information

* Process electronic and manual rent transactions

* Answer rent receipts queries

* Action rent refund payments

* Check and validate rent refund paperwork

* Prepare accounts payable information for analysis and action

* Prepare financial documentation on request

* Issue small funds and credit card upon request

* Match receipts to monthly credit card statement

* Process credit card expenditure

* Answer credit card queries

* Audit paperwork and cash from Customer Advice Team and carry out visits to the bank

* Daily monitoring of finance inbox for invoices, statements, queries and notifications

* Taking finance telephone calls and routing appropriately

* Process journals and payments

* Work closely with Finance Officers

Experience Required:

* Clear understanding of finance processing and administration

* Purchase Ledger experience essential

* Navigate and utilise data entry and reporting within core invoicing systems

* Computer literate with knowledge of Microsoft office

* Numerical accuracy

* Cash handling

* Effective level of verbal and written communication skills

* Able to organise own workload to meet deadlines for tasks and deliver to timescales

* Ability to work unsupervised and as part of a team

* Diplomacy and professionalism

* Commitment to Association values

* Experience of working in a similar accounts payable role

Whilst we'd love to get back to every applicant personally, it isn't always possible and sadly we cannot provide individual feedback. If you are interested in this role and wish to be considered please click apply!

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://(url removed)/candidate-privacy
Role: Accounts/Purchase Ledger Assistant
Job Type: Permanent
Location: Edinburgh, City of Edinburgh,

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