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DATE ADDED: Thu 27/09/2018

Lease Administrator

Atlanta, USA


Job Description

Lease Administrator with at least 3-5 years of lease administration experience to join this well established and reputable commercial real estate company located in Midtown Atlanta. Accounting degree & MRI software experience is preferred but not required. Duties include but not limited to abstracting key lease points, billing recoverable items, accounts receivable and analysis of general ledger property expenses.



  • Must have minimum 3-5 year's work experience in a real estate firm
  • College degree or equivalent work experience
  • Must demonstrate commitment, dependability and respect for other employees with regular attendance, punctuality, and adherence to agreed-upon schedule
  • Strong analytical and problem solving skills
  • Must be bright and personable; confident and able to work and bring closure to issues independently
  • Must have ability to interpret and administer complex lease documents
  • Must be detail-oriented
  • Must be resourceful in order to obtain pertinent details and anticipate what is required to complete all facets of the job
  • Excellent references
  • Very strong computer skills required, including proficiency in Excel and Outlook
  • Experience with MRI or other real estate management software a plus


Key Accountabilities



  • Exercise discretion with confidential information
  • Contribute to team effort by providing information and helping others as needed
  • Review, abstract and input lease information into MRI database according to internal procedures
  • Proofread all lease abstraction reports for accurate input
  • Clarify any vague lease terms or intent with Leasing Agent or Legal Department
  • Communicate and follow with team members on any missing lease documentation, forms and/or dates
  • Record and verify gross sales reports. Calculate percentage rent due per lease
  • Provide property expense information to Leasing Agent
  • Review suite square footage for accuracy



  • Apply tenant rental payments to account
  • Assist coding checks during heavy volume
  • Review tenant accounts for accuracy and correct as needed
  • Correspond and resolve tenant account, billing, and dispute questions
  • Direct tenant questions to Property Manager, Leasing Agent or Collection Manager
  • Provide aging reports to assist team in timely collection of rents
  • Deposit and apply/refund Security Deposits as needed
  • Compute tenant recovery billings, including CAM/Operating Expenses, property tax, insurance, percentage rent and utilities
  • Calculate CPI rental increases
  • Review and mail billings and statements
  • Calculate all new monthly tenant CAM/OPR and Tax estimates



  • Analyze expense accounts for each building
  • Communicate with Property Manager for clarification of expenses
  • Handle account corrections with Accountant or Accounts Payable
  • Review utility invoices and approve daily


Performance Standards

  • Must maintain professional appearance in accordance with company policy
  • Adhere to company policy regarding regular and punctual attendance
  • Must exhibit a high level of professional etiquette while interacting with employees, team members, outside professionals and tenants
  • Complete duties accurately and with minor supervision
  • Must demonstrate knowledge and understanding complex lease language
  • Execute all duties to completion according to departmental guidelines and within designated time lines
  • Must be capable of setting priorities, multi-tasking, and working under pressure
  • Show ability to analyze work accurately and effectively

Salary to $65,000 plus outstanding benefits including bonus and company paid insurance for EMPLOYEE & FAMILY with immediate coverage! Paid vacations, holidays, 401(k) where you can contribute up to 10% of your salary with a 50% company match and free parking! There are 15 days per year of PTO and 2 floating holidays, in addition to the standard holidays posted to your account at the beginning of each year. PTO days are earned prorata during the year. The official work day is 8:30 to 5:00 with an hour for lunch and flexible hours allowing modification to starting and ending times.

For IMMEDIATE consideration please submit resume to


Also, to facilitate prompt processing please visit to complete our online application.

This is a PERMANENT / DIRECT POSITION and our fees are ALWAYS paid by the hiring company. Serving Atlanta since 1985!

keywords: lease administrator, lease administration, lease, abstracts, accounting, property management, commercial real estate

Company Description
Jim Rowland Personnel specializes in direct/permanent hire placement, primarily in the real estate and construction sectors, but we also handle other disciplines as well. We take tremendous pride in our work and listen to your needs carefully to ensure that we don't waste your valued time by referring you to positions for which you're not qualified or having no interest. We want this to be a good hire for both parties and we stake our reputation on every placement. We will always work very hard to earn and maintain your confidence! Call one of our recruiters now at 404.325.1001. You'll quickly see the difference!

Role: Lease Administrator
Job Type:
Location: Atlanta,

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