• Annual Salary: £28,000-£32,000
• Location: Ipswich
• Job Type: Full-time

We are excited to welcome a skilled Fleet Administrator to oversee essential operations within our Fleet department. This role is integral to maintaining operational efficiency and compliance across our expansive vehicle fleet. 

• Manage the issuance, updates, and cancellations of fuel cards, maintaining accurate records in the fuel card register.
• Produce detailed reports on fuel usage, highlighting high and premium fuel consumption.
• Oversee vehicle documentation, including maintenance scheduling, defect reporting, and record-keeping for Heavy Goods Vehicles (HGVs).
• Regularly update driver information, including tachographs and logbooks.
• Maintain and update fleet registers using Excel and bespoke internal systems.
• Analyse fleet-related data, making updates to internal systems and coordinating with the Fleet Management company as necessary.
• Process Penalty Charge Notices (PCNs) and Notices of Intended Prosecution (NIPs), managing related payments and recharges.
• Issue purchase orders to external suppliers and coordinate the logistics of vehicle delivery and collection.
• Support invoicing processes, handle routine data entry tasks, and manage general administrative duties.
• Ensure all internal records and databases are meticulously maintained and up to date.

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Email).
• Strong organizational skills with the ability to meet deadlines and manage pressures professionally.
• Innovative thinker with a proactive approach to problem-solving and process improvement.
• Exceptional administrative abilities with a methodical approach to task management.
• Analytical mindset with meticulous attention to detail.
• Self-starter with the capability to initiate and implement effective solutions.

• 25 days of annual leave plus bank holidays, with flexible buy/sell options and additional leave accruing with service.
• Enhanced leave for maternity, paternity, and adoption.
• Comprehensive Employee Assistance Programme.
• Eligibility for bonuses based on performance.
• Continuous learning and growth opportunities.
• A team-oriented workplace with potential for career advancement.