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Date Added: Wed 08/09/2021


London, UK
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Job Type: Permanent, FullTime

Salary: £30000/annum

The role: Meetings and Committees Secretary

Location: Moorgate, London

Duration: Permanent

Salary: £30,000

I am looking for an organised Meetings Secretary to capture and summarise key industry meetings and provide secretariat management for a variety of committees and their subgroups. You will find yourself initiating, planning, implementing and improving meeting and committee arrangements and providing support to company members, customers and governance groups.

Key responsibilities
* Act as the first point of contact for the Committees and sub-groups you are responsible for and coordinating arrangements and communications in relation to those groups (virtual and face to face).
* Organise meetings including but not limited to: planning meeting dates up to two years in advance, booking meeting rooms, sending invites to members/guests, organising catering, raising purchase orders for external payments.
* Draft agendas with both the Chair and Technical Experts; collating documents due to be considered at each Committee or sub-group meeting, to ensure that the Committees' purpose can be fulfilled and discussions are well-informed.
* Draft accurate minutes of each meeting in a timely manner; recording attendance, discussions, decisions and actions.
* Communicate with a wider network of stakeholders providing updates and answering their queries.
* Plan, arrange and maintain records of Committee work, to meet company's objectives for Committee processes.
* Build strong working relationships with internal and external stakeholders to ensure their committee work is best supported.
* Actively resolve outstanding actions relating to Committee business in between meetings.
* Responsible for accurate records of committee membership and elections and alternate representation.
Meet key performance indicators for issuing meeting packs, issuing draft minutes and quality targets for minutes.

* Minute taking experience and typing speed 40 - 50 wpm
* A high level of reading, writing and comprehension of standard English
* Previous experience of supporting and organising committees/groups
* Proven ability to manage a varied workload and be able to prioritise
* Ability to build working relationships with multiple and senior stakeholders within and beyond the business
* Effective customer service skills with previous experience of supporting customers in a timely, consistent and reliable manner
* A commitment to company values and customer service

Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business.

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