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DATE ADDED: Thu 04/07/2019

Corporate Accounts Administrator

Egham, UK
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JOB TYPE: Permanent

SALARY: £25000 - £35000/annum

Role Purpose: To provide an administrative support service to the Area Regions Corporate Accounts teams.

Key Responsibilities:

PRESENTATION DOCUMENTS

- Working with the team to provide Pitch Documents by using InDesign and PowerPoint. This will involve changing images relevant to the pitch, including the text as directed by the sales team, and importing costs, often from Excel, from the Pre- Construction Managers.

- Following the first draft of the document, this will be reviewed by the teams involved in the pitch and any necessary changes made.

- Taking ownership and manging this process, thus becoming a single point of liaison.

TENDER DOCUMENTS:

* Working with the team on tender documents and pre-qualification questionnaires

* Help to keep deadlines and collate information to (i) be sent out to mechanical and electrical sub-contractors, and also (ii) collect information for jobs Area is tendering for.

PROJECT TASKS

- Working with the team to keep CRM opportunities and the pipeline up to date.

OPERATIONAL MAINTENANCE MANUALS (OM):

- The Corporate Accounts Administrator is responsible for updating the OM manuals at the end of each project, working with an external third party to help collate information.

- The Corporate Accounts Administrator will have to liaise with project designers, sub-contractors, building control, HS consultants for outstanding information, and enter this in to OM manual/provide to external third party provider, following the correct document structure. This is also then saved on to a USB and sent via a link.

SITE SET UP FILES:

- The Corporate Accounts Administrator is responsible for creating site set up packs consisting of a health and safety file and site manager file.

TYPING MINUTES:

- The Corporate Accounts Administrator will issue meeting agendas and be required to attend weekly sales meetings to type up minutes, populate spread sheet alongside CRM and circulate to team.

GENERAL ADMINISTRATION:

* Answering phone and meeting guests via door entry system.

* Monitor and maintain electronic and paper filing system.

* Diary management for Director and team.

* Extensive sub-contractor and client liaison by phone and email.

* Organise events.

* Assist Marketing department with information for case studies upon project completion.

* Raise purchase orders for Project Managers.

* Complete certificates at project conclusion.

* Booking flights and hotels

* Arranging meetings, booking meeting rooms.

* Supporting Site Managers with various admin.

* Updating warranties contract tracking.

Professional Skills Experience:

* Ability to demonstrate a strong background in administration ideally within the Construction industry.

* Experience of producing presentation documents.

* Strong knowledge of MS Office and InDesign essential.

* Possess good communication skills both verbal and written.

* Service minded and professional approach.

* Experience of working in a fast-paced environment, coping well with working with strict deadlines.

* Good typing skills, use of audio equipment for typing minutes preferable.

Personal attributes

- Self-starter and able to hit the ground running.

- Eager to learn

- Flexible and proactive problem solver using their own initiative

- Tenacious and confident

- Calm when under pressure

- Great attention to detail and good organisational skills

- Good at prioritising workload

- Team play and can-do attitude

Working hours:

Working hours are 9am-5.30pm Mondays and Fridays. However due to the nature of the role, the jobholder should be flexible and expect to sometimes work additional hours to fulfil the requirements of the role
Role: Corporate Accounts Administrator
Job Type: Permanent
Location: Egham, Surrey,

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