Venesky-Brown's client, a public sector organisation in Lisanally / Keady, is currently looking to recruit an Administrator until the 28th of November 2025 on a rate of £12.31/hour PAYE - working part-time 9am-3pm. This role will be based in Lisanally x 3 days (Tues, Wed & Fri) and Keady x 2 days (Mon & Thurs).

Please note candidates must have a driving license and access to their own vehicle. 
Candidates must also have an Enhanced NIAccess ahead of starting. 
 
Responsibilities:
 
- Making appointments.
- Maintain diaries.
- Completion of off Duty
- Receiving, processing and distributing incoming mail, personally dealing with routine items.
- Establish and maintain effective filing systems within the department
- Maintain and update data bases required within the department i.e. staff absences, training matrix, registrations
- Receiving telephone calls and taking action in accordance with procedures
- Stock control and ordering domestic cleaning supplies and toiletries on eProcurement system
- Stock control and ordering food and kitchen supplies on eProcurement system
- Complete submission of monthly and weekly timesheets
- Complete weekly/ monthly occupancy returns using excel
- Weekly Petty Cash management
- Lodgement of Cash - for service user meals using agreed system
- Be responsible for maintaining a stock of stationary, equipment and supplies
- Prepare staff files
- Prepare Client Files
- Management of files and records in line with Good Management Good Records (2015) policy & procedure including the retention and disposal schedule of information within the department. To include closing records etc.
- Deal with adhoc enquires that come into the Department
- Provide admin cover across the Department when required
- Reporting of vaults as and when they arise on appropriate systems.
- PPI/ questionnaire feedback
- Updating policies and procedures & all other information that requires updating weekly/ monthly as required to meet needs of service.
- Participate in a formal programme of supervision with designated Line Manager.
- Participate in staff training and quality improvement initiatives.
- Contribute to the necessary collation of statistical returns and other information required on a monthly basis and when required by the organisation.
- Any other duties of a similar nature which may be assigned by the facility manager as circumstances dictate.
 
Essential Skills:
 
- 4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification AND 1 years' experience in a clerical/administrative role OR 2 years' experience in a clerical/administrative role.
- Experience in the use of Microsoft office products including Word, or equivalent.
- Ability to work as part of a Team.
- Ability to use own initiative
- Good organisational skills with an ability to prioritise own workload.
- Effective communications skills to meet the needs of the post in full.
- Hold a full current driving license valid for use in the UK and have access to a car on appointment.

If you would like to hear more about this opportunity please get in touch.

INDADMIN