Accounts Administrator

• Working Hours: 8:30 am to 5 pm (1 hour for lunch)- 100% office based 
• Hourly rate: £17.95 per hour PAYE or £22.85 per hour via an umbrella company
• Location: Leatherhead (parking on site & near the station)
• Reports to: Finance Manager and MD

We are seeking an Accounts Administrator to support the Finance Manager in the day-to-day operations of our finance function. This role is crucial for ensuring accurate and timely processing of financial transactions within a fast-paced environment, contributing to strong financial controls and compliance with UK regulations including VAT, CIS, and DRC.

Day-to-day of the role:

Purchase Ledger

• Set up and maintain supplier records.
• Record and import supplier invoices to Sage accurately and in a timely manner.
• Resolve invoice queries with suppliers and the operational team.
• Reconcile supplier statements.
• Monitor and manage aged creditors.

Sales Ledger

• Set up and maintain customer records, including carrying out credit checks.
• Allocate customer receipts to invoices.
• Monitor aged debtors and carry out credit control activities.
• Escalate overdue accounts to Contract Managers, Operational Manager, and Finance Manager.

Subcontractor & CIS Administration

• Maintain accurate subcontract records to allow verification of CIS status.
• Assist with monthly CIS returns.

Month-End & Finance Support

• Assist with month-end close procedures.
• Reconciliation of company credit card.
• Maintain accounts email via Gmail/Outlook.
• Maintain accurate financial records and audit trails.
• Process overhead invoices accurately and in a timely manner.
• Provide administrative support during year-end and audits.

Payroll & Expenses

• Assist with monthly payroll data preparation (hours/overtime/deductions).
• Process employee expenses.
• Process PCNs and record for payroll.

Required Skills & Qualifications

• NVQ in accounting & bookkeeping or equivalent is desirable.
• Minimum 5 years within an Accounts Administration role / Accounts Assistant role.
• Previous experience in payroll administration.
• Strong working knowledge of Purchase Ledger, Sales Ledger, and Credit Control.
• Experience with Sage 50 Accounts.
• Good understanding of Microsoft Excel.
• High attention to detail & accuracy.
• Ability to prioritise workload & meet deadlines.
• Strong organisational & communication skills.
• Knowledge of CIS and DRC is desirable but not essential.