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DATE ADDED: Thu 11/10/2018

Logistics Coordinator

Mountain View, USA


Job Description

Logistics/Project Coordinator in the Earth Science Project Office at NASA Ames Research Center


The Bay Area Environmental Research (BAER) Institute, a 501(c)(3) nonprofit corporation focused on enabling and conducting research in earth and space science, is looking for an experienced Logistics/Project Coordinator to join the Earth Science Projects Office (ESPO).  The individual will provide logistics and project support to the ESPO team, a small group of success-oriented individuals providing project management for NASA’s Earth Science Mission Directorate field research.  Located at the NASA Research Park at Moffett Field, CA, ESPO provides planning, implementation and post-mission support for large, complex, multi-agency, national and international field campaigns.  In carrying out their work, ESPO negotiates for use of facilities, set up office and lab space and handles often complex logistics for scientific and technical personnel and equipment.  


Position Summary:


The qualified candidate will be responsible for planning, coordinating and executing logistics support, and supporting project activities and requirements related to the deployment of personnel, equipment, and supplies required for national and international science missions.  We are looking for applicants who are organized, detail oriented and self-motivated.  Teamwork and dedication to the mission of ESPO and BAER is a must.


Essential Duties and Responsibilities:


·       Provide shipping support for national and international science missions using trucks, ships, air cargo, military airlifts, FedEX/UPS, and other means.

·       Coordinate with U.S. Embassy and Foreign Customs Offices as needed.

·       Handle and pack supplies and equipment, as well as various compressed gases, cryogens, and other chemicals.

·       Collect logistics requirements from science teams and consolidate into a shipping plan.

·       Setup and teardown of large deployment operations, including lab and office furniture, communications equipment and delicate science equipment.

·       Purchase, inventory and store deployment equipment.

·       Provide shipping documentation and budget tracking.

·       Coordinate science and operations meetings and take minutes/actions.

·       Coordinate local support (hotels, transportation, contracts, etc.).

·       Track personnel details (tracking participants, making badges, distributing documentation etc)

·       Maintain a small staging warehouse.

·       Maintain supplies and science support equipment.


Required Qualifications:


·       Must have forklift operator certification (or be capable of completing the training and certification), and be able to operate a forklift with delicate equipment and around aircraft.

·       Must be able to obtain dangerous goods shipping certifications and maintain good standing.

·       Must have the ability to track detailed science requirements and to take detailed notes.

·       Is responsible for carrying out assigned duties in a manner consistent with the safety policies defined by the ESPO managers.  Reports safety hazards, potentially hazardous situations, and close calls to the ESPO managers, and help to identify and eliminate unsafe conditions.

·       Is responsible for ensuring that no export or transfers of export-controlled items are made to any foreign entity under any NASA program unless the exports or transfers are in conformity with approved contracts or international agreements, and that U.S. export control laws and regulations as delineated in the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) are being met (NPR 2190.1B and NPD 2190.1B).

·       Must have good working knowledge of personal computers, email, and basic office software.  Also, employee must be able to learn basic computer network configuration and setup.  Must maintain all NASA/BAERI required training and maintain compliance with all regulations.




Bachelor’s degree in business administration with a focus in logistics or transportation; or




Minimum of three to five years of experience planning, coordinating and executing logistics support and project activities relating to the deployment of personnel, equipment, and supplies.




The position requires extensive and sometimes frequent U.S. and international travel, often three weeks in duration and occasionally for up to 30 days at a time.  Required overnight travel may be as high as 40% of the time.  


Security Clearance:


Must be able to pass security background checks for field campaigns that involve working with the military, TSA, and the State Department.


Citizenship Requirement:


Must be U.S. Citizen, Lawful Permanent Resident, or Foreign National eligible for either a nonimmigrant visa for temporary stay, or an immigrant visa for permanent residence.  


Other Position Requirements:


Interested applicants who reside outside of the San Francisco Bay Area must be willing to relocate within commuting distance of NASA Ames Research Center at their own expense.


Work Environment:


Position requires some moderate discomfort resulting from working outdoors, or in warehouse and airport environments, requiring exposure to chemicals, fumes, low/high temperatures, high humidity, or drafty or noisy conditions, although personal protective equipment will be provided.


Physical Demands:


Must be physically fit and be able to move large boxes (often weighing more than 50 pounds), load trucks, and arrange and sort equipment.


Competencies Required:


·       Problem Solving/Analysis

·       Teamwork

·       Critical Thinking

·       Technical Capacity

·       Communication Proficiency

·       Customer Relations

·       Time Management

·       Organizational Skills

·       Computer Proficiency


Starting Salary:


·       $60,000 - $65,000, depending on experience, plus benefits (insurance and retirement).




Our benefits package helps to make the Bay Area Environmental Research (BAER) Institute a great place to work.  It includes:

·       A competitive health care plan: medical, dental & vision, for full-time employees who work 30 hours per week or more. 100% of premium is paid by BAER Institute for the employee and spouse and dependents can be added for nominal fees.

·       Basic life insurance (including accidental death and dismemberment)

·       Short and long-term disability insurance

·       Flexible spending account

·       Commuter benefits program

·       10 paid holidays

·       15 days of vacation leave per year for the first three years (increases to 20 days after three years)

·       12 days of sick leave per year

·       Generous 403(b) retirement plan (we contribute 10% of the employee’s gross salary), with an optional employee contribution to a tax-deferred annuity

·       Flexible work schedules and telecommute options to support work-life balance

·       Working in LEED Platinum Building at NASA Ames

·       On-site gym with no membership fee

·       On-site child care


How to Apply:


Submit a cover letter and resume to the BAER Institute Human Resources Office at #removed#  In your cover letter please specify this is for the full time Logistics/Project coordinator position.


Application packages must be received by no later than November 5, 2018.


Desired start date:  As soon as possible.


Eligible applicants will be required to respond in writing to a series of questions to determine the level and extent of their interest and qualifications for this job.


The Bay Area Environmental Research Institute is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, pregnancy, sexual orientation, age, citizenship, marital status, disability, medical condition, gender identity, protected veteran status, or any other legally protected status. If you have a disability that requires accommodation, please let us know by sending a request to the Human Resources Office at #removed#


For more information about BAER Institute, please visit #.





Role: Logistics Coordinator
Job Type:
Location: Mountain View,

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