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DATE ADDED: Thu 11/10/2018


New York, USA


Job Description

 The Mobile Associate is a member of the on-site team who delivers white glove client support services at multiple client sites. Responsibilities vary by client including; messenger services, copy services, legal records management, hospitality, conference room set-up, large scale event set-up, front desk and lobby reception assistance, concierge desk services, telephone switchboard management, office moves, administrative assistance, invoice processing and other general office duties as needed.

·         Process, track and distribute incoming and outgoing mail. Deliver mail and packages throughout the client locations, following specified distribution protocol.

·         Complete reprographics jobs according to client instructions.

·         Bind, cut, and/or assemble reprographics jobs as requested.

·         Operate and spot check printers, faxes and copiers and load with paper and toner as needed.

·         Set-up and break down conference rooms for meetings including audio/visual equipment check, meeting materials placement, furniture configuration, food/beverages set-up per client requests

·         Assist with large scale events including food/beverage orders, audio/visual check, furniture configuration, pre-event food and beverage set up and replenish discreetly during event.

·         Stock, Re-stock and maintain common areas (lounges, kitchenettes, etc.)

·         Maintain cleanliness of offices, meeting and event spaces

·         Assist with inter-office moves and office relocations

·         Assist with lobby desk and office front desk reception coverage, including managing multiple phone lines, visitor check-in, meeting information communication, client notification and email messaging system.

·         Manage sensitive and/or confidential requests, information and documents.

·         Effective and timely communication with manager and client regarding any assignments, requests and deadline issues.



Job Type:
Location: New York,

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