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Date Added: Sat 18/07/2020

Administrative Assistant

Dallas, Texas, US
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Job Type: Permanent, PartTime

Job Details

Part-timeEstimated: $30,000 - $39,000 a year24 minutes ago


- Office Experience
- Marketing
- Communication Skills
- Microsoft Excel
- Bachelor's Degree

Full Job Description

Department: Marketing and Communications

Hours: 25-28 hours per week


The Administrative Assistant for the Marketing & Communications department (MarCom) provides administrative assistance to the executive director. Various duties include maintaining department records and files, acting as the department receptionist and first contact for media, replying to emails and phone calls, keeping an eye on social media accounts, managing office supplies, working with the executive director in various administrative duties including such responsibilities as assisting with verbal and written communications on behalf of the department, budgeting, organizing departmental events, tracking projects, and any other necessary administrative or office duties. This position interacts regularly with faculty, administrative assistants of other departments, staff, students, alumni, and the general public.


A bachelor's degree is preferred but not required. The candidate should have a minimum of three to five years of office experience and a passion for marketing and communications. Must have excellent oral and written communication skills. Must have the ability to handle multiple tasks simultaneously and work independently with little supervision. Must have strong computer, note-taking, and organizational skills. Must be a people-person with self-confidence, self-motivation, flexibility, a positive attitude, attention to detail, and dependability. Discretion, trustworthiness, and a friendly disposition are a must. Must have familiarity with modern software applications such as Word, Outlook, and Excel as well as marketing and social media software. Must have the ability to work quickly and efficiently with many interruptions.

Employment is contingent on the results of a background check at the point of hire. We regret that we are unable to extend an invitation for an interview to every applicant. All applicants will be notified by email after the position has been filled. Please direct any questions or inquiries to Human Resources at or .

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Serve as the first point of contact for visitors to the department.
Answer telephones, greet/route visitors, make appointments, and answer questions for students and visitors.
Correspond with media and reporters as requested or received.
Monitor social media accounts for issues, and respond as needed.
Maintain up-to-date electronic and paper filing system and records for the department.
Maintain a departmental calendar and keep it accurate and up to date.
Maintain confidential records with integrity.
Prepare communications, such as memos, emails, invoices, reports, and other correspondences.
Assist in overseeing the departmental budget and processing credit card statements and other financial forms.
Assist in the collection and distribution of items for mail services and ensure the timely transfer of documents and paperwork.
Act as the central person for routing forms for approvals and signatures.
Interface with departments to obtain necessary items that allow MarCom to move projects forward.
Act as a proofreader for all departmental communications and projects.
Assist the executive director on a variety of special projects, including: research, media inquiries, public relations, and other marketing and communications projects.
Gather information for regular reports/information requests including: Marketing analytics reports, project management reports, and the like.
Purchase office supplies and manage maintenance of office equipment.
Complete other tasks and duties as assigned by supervisor.
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