Job Title: Executive Assistant & Operations Support

Salary: £30,000 - £35,000 FTE (this will be pro rata)

Hours: Monday to Friday, 9:00am - 3:00pm

Location: Hybrid (2-3 days in the office - aligned with CEO's schedule, which may vary week to week)

The Role

We are seeking a highly organised and proactive Executive Assistant to work closely with the CEO in a pivotal, high-trust role. Acting as a true right-hand support, you will play a key part in ensuring priorities are managed effectively, decisions are implemented, and the business operates in a structured and forward-moving way.

This is a varied position combining executive support with broader operational, administrative, and coordination responsibilities across the business.

Key Responsibilities

Executive Assistant Support

* Full management of the CEO's diary, inbox, and priorities

* Act as a gatekeeper, ensuring time is aligned with business needs

* Draft and respond to communications on behalf of the CEO

* Prepare meeting packs, agendas, and documents

* Attend meetings, take minutes, and track actions through to completion

* Follow up on delegated actions to ensure accountability

* Coordinate UK and international travel, itineraries, and logistics

* Support client and stakeholder communication

* Handle confidential information with discretion

Business Operations & Administration

* Provide structured administrative support across the business

* Maintain accurate records, documentation, and compliance tracking

* Support finance processes (invoicing, payroll data, account coordination)

* Assist with HR administration including onboarding and recruitment coordination

* Prepare reports, documents, and presentations

* Organise internal meetings, training, and team initiatives

* Contribute to process improvements and business organisation

Project & Priority Management

* Support tracking of key projects and business priorities

* Maintain visibility of deadlines and deliverables

* Proactively follow up with stakeholders to ensure progress

* Help drive structure, momentum, and completion across initiatives

* Provide support in planning and decision-making

Light Marketing Coordination

* Provide occasional support with marketing coordination

* Assist with content planning or scheduling updates

* Liaise with external marketing partners where required

* Ensure actions from marketing meetings are followed through

Please note: this is a support function and not a core marketing role.

What We're Looking For

Proven experience as an Executive Assistant, PA, or in a senior administrative role

Exceptional organisational skills and attention to detail

Strong communication skills, both written and verbal

Confident working with senior stakeholders and representing leadership

Proactive, solutions-focused, and able to use initiative

Comfortable managing multiple priorities in a fast-paced environment

High level of discretion and professionalism

Strong IT skills and ability to produce high-quality documentation

The Opportunity

This is an exciting opportunity to become a trusted partner to the CEO, with real visibility across the business. You will play a key role in shaping day-to-day operations, bringing structure, clarity, and momentum to both strategic and operational activities.

For the right person, this is a role where you can truly make an impact—not just provide support.

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