Assistant Facilities Manager

Location: London
Salary: £36,000 + company benefits
Employment: Permanent, 5 days in office

About the Job

The Role
Responsible for assisting the Building Manager in the delivery of an effective and compliant
facilities management service through in-house staff, suppliers, and consultants, across hard
and soft services in respect of a single building.

Responsibilities
● Undertake regular building inspections, complete reports, and initiate/progress any
required works.
● Monitor Meridian/Vantify permits and compliance reminders.
● Ensure compliance with all current statutory legislation in respect of health and safety
and the environment.
● Arrange compliance audits in a timely manner and be available to liaise for walk-arounds
and auditor inspections.
● Liaise with consultants for audit visits.
● Liaise with insurance inspectors for LOLER inspections.
● Monitor audit documentation and actions raised in a timely manner.
● Complete administrative tasks as required, to include use of systems, filing, and
inventory management.
● Assist with invoicing and raising purchase orders, ensuring that invoices are paid in a
timely manner.
● Maintain office systems such as consumables, printing supplies, stationery, filing, etc.
● Diary management for team members, including the arranging of internal and external
meetings.
● Any other ad-hoc administrative duties as required by the team, such as minute taking,
and overall team support in everyday office duties.

Person Specification

Qualifications/Key Skills
● Membership or Associate Membership of IWFM (Desired).
● Managing Safely - accredited by IOSH or working towards.

Experience
● Previous experience in a similar role working on Meridian (Vantify) P2P/TRAMPS.
● Understanding of service charge budgets and accounting principles.
● Excellent English language skills - both written and spoken.
● Must possess a composed manner in order to be able to work under pressure, managing
and prioritising workloads.
● Ability to meet deadlines.
● Excellent planning, organisational and co-ordination skills.
● Accuracy and attention to detail.
● An understanding of confidentiality issues and the use of discretion.
● Must be a team player and be capable of building and maintaining good relationships
with team members, other colleagues, clients, and suppliers.
● Punctual and flexible in relation to working hours and duties.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business