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Date Added: Wed 15/09/2021

Executive Assistant

London, UK
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Company: NELSON SCOTT LLP

Job Type: Permanent, FullTime

Salary: £35000 - £37500

PURPOSE OF THE JOB

The post holder will provide flexible, confidential and high-quality secretarial support to 3 members of the executive committee based remotely/London office

MAIN RESPONSIBILITIES

Organising travel arrangements and itineraries, maintaining daily diaries, producing and amending documentation, processing expense claims

Arranging meetings, lunches, conferences

Sending, drafting and retrieving and profiling e-mail and correspondence

Organising management meetings, including the preparation of packs, agendas and all related duties

Producing PowerPoint presentations and updating Excel spreadsheets

Producing, amending and filing documentation and correspondence

Working as part of the UK office/PA team to provide assistance and support across the business where capacity allows, particularly for holiday and sickness cover

Works closely with the executives on special projects and undertakes special / ad hoc assignments as required.

KNOWLEDGE, SKILLS AND EXPERIENCE

Some experience managing diaries/booking travel.

Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook

Administrative and document management experience would be an advantage

Strong interpersonal skills and ability to build friendly professional relationships

COMPETENCIES

The ability to use initiative and work independently in a small office environment

Enthusiasm, reliability and flexibility

Willingness to get involved and work as part of the team

The ability to remain calm when under pressure and to meet deadlines

Accuracy and an eye for detail

The ability to time manage effectively and to prioritise and organise workflow

Strong communication skills.

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