PURPOSE OF THE JOB
The post holder will provide flexible, confidential and high-quality secretarial support to 3 members of the executive committee based remotely/London office
Organising travel arrangements and itineraries, maintaining daily diaries, producing and amending documentation, processing expense claims
Arranging meetings, lunches, conferences
Sending, drafting and retrieving and profiling e-mail and correspondence
Organising management meetings, including the preparation of packs, agendas and all related duties
Producing PowerPoint presentations and updating Excel spreadsheets
Producing, amending and filing documentation and correspondence
Working as part of the UK office/PA team to provide assistance and support across the business where capacity allows, particularly for holiday and sickness cover
Works closely with the executives on special projects and undertakes special / ad hoc assignments as required.
KNOWLEDGE, SKILLS AND EXPERIENCE
Some experience managing diaries/booking travel.
Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook
Administrative and document management experience would be an advantage
Strong interpersonal skills and ability to build friendly professional relationships
The ability to use initiative and work independently in a small office environment
Enthusiasm, reliability and flexibility
Willingness to get involved and work as part of the team
The ability to remain calm when under pressure and to meet deadlines
Accuracy and an eye for detail
The ability to time manage effectively and to prioritise and organise workflow
Strong communication skills.