Property & Engineering Operations Coordinator - Engineering Division - Permanent position - £38,000 - 44,000 per annum
Location: City of London  
Employment: Full-time, Permanent

We are seeking a highly organised and proactive Property & Engineering Operations Coordinator to provide high-level administrative and operational support within a busy directorate. This role is ideal for an experienced Operations Coordinator who thrives in a fast-paced, detail-driven environment and can confidently support senior stakeholders.

  Key Responsibilities: Operational Support

Provide day-to-day operational support to Infrastructure Engineering leadership, maintaining effective systems, processes and incident management protocols.
Oversee and improve workplace management tools (e.g., Planon, Help Desk) and support Safe Systems of Work through accurate database and document upkeep.
Prepare and present operational and administrative reports on behalf of senior managers.Commercial & Financial Management

Produce, validate and coordinate commercial reports, KPIs/SLAs, and annual budget submissions.
Manage purchasing, invoicing, receipting and financial reconciliation, ensuring accurate monthly budget and forecast reporting.Supplier & Contract Coordination

Act as a key liaison for third-party engineering suppliers, resolving queries and monitoring performance.
Oversee operational contracts, maintain supplier databases, and support best-practice contract compliance.Governance, Risk & Compliance

Maintain statutory compliance records, risk logs and property logbooks.
Monitor operational risks and incidents, support health & safety activities, and maintain business continuity plans.
Coordinate industry memberships, events and market intelligence to support strategic planning.Team Coordination & Workforce Administration

Manage administrative staff and ensure accurate team rotas, contract details and workforce data.
Oversee recruitment logistics, onboarding, training schedules and CPD coordination.
Administer holidays, sickness, expenses, and maintain departmental SharePoint sites.About You:

Familiarity with Planon or similar computer-aided facility management system or integrated workplace maintenance systems 
Familiarity with the practical application of SFG20, the BESA (Building Engineering Services Association) standard for planned preventative building maintenance 
IOSH Managing or Operating Safely qualification (or willingness to obtain). 
Experience providing operational or administrative support in an engineering, property, or facilities environment. 
Demonstrable experience in managing end-to-end financial processes, including budget preparation and monitoring, forecasting, planning project budgets, overseeing invoicing, and ensuring accurate reconciliation  
Proficient in Microsoft Office (Word, Excel, PowerPoint). 
Excellent communicator in both verbal and written form. 
Strong organisational and time management skills. 
Demonstrates high standards and attention to detail in all work undertaken. 
Ability to work collaboratively and flexibly with a range of staff and contractors. 
Maintains resilience and performs effectively under pressure. What's on Offer:

Competitive salary 
Encourage flexible working 
Private medical insurance and income protection
26 days annual leave with option to buy up to 12 additional days 

If you're enthusiastic, organised, and ready to make a positive impact, we'd love to hear from you.

To apply, please submit your CV online, or contract Stacey at CBW Staffing Solutions for more information