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Date Added: Fri 04/06/2021

Admin Assistant (Mandarin Required, Part-Time)

San Mateo, CA, US
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Job Type: Permanent, FullTime

Job Description

Job Responsibilities

Event Planning and executing

  • Researching and negotiating with event vendors
  • Work on events logistics, and performing duties required to maintain the smooth running of each event.
  • Support company-wide all-hands event; HR training and recruiting events; holiday & celebration events; team building and event by the overseas team.

Operation & Budget Control

  • Handle admin credit card reconciliation and process reimbursements
  • Record and allocate daily operation & company event expenses.
  • Coordinate with finance team for expenses allocation among different OU
  • Manage all invoices and make payments for events according to the finance department's procedures.

Asset management

  • Register, record and maintains inventory accountability and control all fixed & non fixed assets purchased under the admin budget
  • Verify inventory list of each office location to make sure that inventory list and physical count result are accurate
  • Coordinate with finance team on matching items indicated in invoice/purchase order

Office Facility and Operations

  • Provide in-person and telephonic reception for employees and visitors
  • Serve as liaison for building management office and manage work orders
  • Assist in office renovation and modification duties
  • Order and stock office and kitchen supplies
  • Prepare shipment and packages
  • Inquiries / Complaints re-direct to support team.
  • Create, follow, and update policies and procedures related to the above areas.
  • Perform additional duties as assigned.

Desired Skills and Experience

Knowledge, Skills & Other Requirements:

  • Display superior verbal and written communication skills
  • Capable of working and communicating effectively with professional across all levels
  • Detail orientated, excellent organizational skills
  • Organize on-site event details; attending to last-minute changes

Educational Qualifications:

  • 4-year college degree.
  • English and Chinese fluency required.

Work Hours:

  • 4 hours each day (Monday to Friday), time TBD.

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