My Shortlist

Your shortlisted jobs will appear here. To view your shortlist: Login Or Register

More Jobs Like This
Date Added: Sat 06/02/2021

EA/PA/Office Manager

Altrincham, UK
Add To Shortlist Apply Now

Job Type: Permanent

Salary: £28000 - £32000 / annually

VS241/02

EA/PA/Office Manager

Salary: £28,000 - £32,000

Location: Altrincham

Hours: 8.30am - 5.30pm 3 days per week, 11am - 8pm 2 days per week

We are looking for an Executive Assistant to support the MD of a successful family run group of businesses (eight currently and growing), his family and senior staff.

The company predominantly works in the property industry but also runs events and location filming

The ideal candidate must be a problem solver who can stay calm and positive even under great pressure and 10 steps ahead at all times and be someone who is a joy to work with for all colleagues and clients.

You will be highly self-motivated, professional, and capable of managing your workload and prioritising tasks in a rapidly changing environment. You will have a strong sense of ownership and responsibility, meticulous time management skills and a can-do attitude. You will need to be genuinely happy to work non-standard hours (which you will plan in advance whenever possible) and have a proven track record of working for a senior manager operating with complexity and pace.

Responsibilities in the role will include managing calendars initially and over time the MD's emails, preparing for and sometimes attending meetings, ensuring you or the team produce an agenda, minutes and ensuring action points are followed up, recruiting and line managing [two] support staff for other business units, making occasional travel arrangements on both a business and personal level,.

Ultimately, you will contribute to the efficiency of the business by providing personalised and timely support to the MD and his staff.

Working closely with colleagues and especially family members, the successful applicant will:

  • Be highly organised with a well-developed eye for detail and be able to deal with complex and ever-changing work schedules and arrangements.
  • Act as the first port of call for all communications with the MD and senior staff both internally and externally, actively dealing with written correspondence.
  • Take full responsibility for the management of the diary, arranging and often rearranging meetings and appointments.
  • Ensure that the MD is fully prepared and prompted ahead of all meetings and events by preparing meeting agendas, arranging compilation and circulation of pre-meeting documentation.
  • Be able to brief the MD on matters succinctly, and where necessary make recommendations.
  • Be experienced in using technology and have excellent knowledge of Microsoft Word and ability to lay out documents and letters, Microsoft PowerPoint to prepare presentations including tables and charts as well as developing briefing notes and commentary to a high standard of accuracy and professionalism, preferably Microsoft Excel, maintaining databases and using formulas to analyse data and produce charts.  Familiarity with Mac an advantage as is 3CX, Mailchimp, OneDrive, Publisher, web and/or social media, (please provide detail in cover letter)
  • Build positive relationship with clients and other team members within the company on behalf of the MD.
  • Gain an understanding of the strategy and direction of the business to provide effective support.
  • Be known to work hard to build team consensus and instinctively understand how to motivate others to deliver.
  • Build positive relationship with clients and other team members within the company on behalf of the MD.
  • Gain an understanding of the strategy and direction of the business to provide effective support.
  • Be known to work hard to build team consensus and instinctively understand how to motivate others to deliver.

Requirements

  • At least 5 ye
Apply Now