Technical Fleet Administrator

• Location: LE9, Leicester
• Salary: £13.91 per hour
• Job Type: Part-time, Temporary Contract

We are seeking a Technical Fleet Administrator to join our team on a temporary basis, with the potential for longer-term engagement. This role is ideal for candidates with experience in the motor industry, particularly those familiar with vehicle compliance and fleet management. The position requires a commitment of 21 hours per week, with flexible scheduling available to accommodate the right candidate, including school hours.

Day-to-day of the role:

• Act as the first point of contact for both internal and external customers of the fleet vehicle workshop, handling inquiries and complaints efficiently and professionally.
• Support the workshop management team in processing and resolving customer queries.
• Assist in the maintenance and operation of the vehicle management system, ensuring all records are accurate and up-to-date.
• Process invoices for goods and services, manage worksheets, and handle invoicing and discrepancies.
• Communicate maintenance schedules to clients and assist with rescheduling appointments as needed.
• Record and understand performance information related to operational equipment and health & safety standards.
• Support the vehicle insurance claims process by providing necessary documentation.
• Assist in preparing for fleet meetings, including taking and distributing minutes and notes.

Required Skills & Qualifications:

• Experience in workshop or construction administration.
• Proficient in Microsoft Office applications, especially Outlook, Word, and Excel.
• GCSEs Grades A-C or equivalent in English and Maths; NVQ Level 2.
• NVQ Level 3 or BTEC ONC/Diploma in a technical or administrative field is preferred.
• Excellent organisational skills with the ability to prioritise tasks.
• Experience with Oracle financial systems is advantageous.
• Strong communication skills, capable of dealing with internal and external stakeholders.
• Proactive, flexible, and willing to undertake a variety of tasks.

Benefits:

• Access to a dedicated consultant for ongoing support.
• Secure and user-friendly online system for timesheet management.
• Self-service portal for holiday requests, payslips, and other employment documents.
• Access to free training, discount clubs, healthcare options, and Reed rewards.
• Inclusion in pension schemes, paid holiday schemes, and maternity benefits.
• Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs.

To apply for the Technical Fleet Administrator position, please submit your CV detailing your relevant experience and why you are interested in this role. Informal interviews will be conducted face-to-face as soon as possible.