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Executive Assistant

Melrose Park, IL, US
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Company: POWER PLANT SERVICES

Job Type: Permanent, FullTime

Job Description

EXECUTIVE ASSISTANT

Job Summary

The Executive Assistant will act as personal gatekeeper and right hand to the CEO in a professional capacity while supporting a constantly shifting, complex calendar of appointments, requiring constant communication with internal departments and external customers and vendors. The position resides within a fast-paced environment where multi-tasking, juggling and managing a number of discrete tasks are critical to success.

Role and Responsibilities:

  • Draft and manage emails/communication on behalf of the CEO, as appropriate
  • Ensure the CEO is on time and prepared for meetings; proactively handle extensive scheduling and Outlook calendar management; consistently review calendar for changes, continually monitoring and handling conflicts
  • Coordinate on and offsite meetings, meeting set-up, food orders, and clean-up
  • Prepare both routine and confidential correspondence, reports, presentations, and other complex documents
  • Coordinate travel arrangements; flight, hotel, dining, and car reservations
  • Follow up with internal management, consultants, customers, and vendors on outstanding information requests
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Handle corporate shopping for executive kitchen and bathroom.
  • Perform other related duties as assigned.

Minimum Requirements

  • At least 1-3 years experience in an executive support role to C-level executive(s)
  • Proficiency with Microsoft Office suite, specifically Excel, Word, and Outlook
  • Exceptional organization and attention to details
  • Expertise in calendar and e-mail management
  • Excellent written and verbal communication skills
  • Flexibility to work outside of regular business hours

Education:

  • Bachelor's degree from accredited university

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