Purchasing Assistant

Location: Poole, Dorset
Role Type: Full-time, permanent
Hybrid Working: 3 Days onsite
Reporting to: Supply Chain Manager

Role Profile
A great opportunity has risen for a Purchasing Assistant to join their supply chain team. In this role, you will be responsible for delivering high-levels of performance by optimising inventory levels, effective supplier management and supporting our servicing teams to meet customer expectations.

Main Responsibilities

Ensure system data is effectively maintained, re-order policies are appropriate and MRP demand signals are interpreted to support efficient management of required materials.
Effectively manage supplier relationships driving improved supplier performance, including supplier visits within the UK and overseas
Prepare Request for Quotations (RFQ's) and negotiate terms with potential suppliers
Maintain SAP workflow tasks accordingly
Work with Planning team to maintain optimised inventory levels whilst maximising performance to customers.
Request order confirmation from suppliers and ensure they meet requirements and terms
Expedite orders with suppliers and coordinate issuing of delivery schedule priorities.
Action Quality Rejects and Quality Investigation Reports in a timely manner by liaising with suppliers and the quality personnel
Action goods receipt discrepancies and queries in a timely manner by liaising with suppliers and the goods-inwards personnel
Action invoice discrepancies and queries in a timely manner by liaising with suppliers and the finance personnel
Participate in negotiations, secure capacity and forecasting
Support the Supply Management function to record and monitor KPI's to optimise supply chain performance in support of spares and production requirements
Communicate progress and escalate recurring issues to key stakeholders
Support other team members with regards to escalation of progressing issues with suppliers
Maintain safe working practises for self and others in accordance with the Company's policy on Health and Safety
Development Responsibilities

Monitor, record and issue supplier "On Time Delivery" performance and support with the creation of action plans for improvement for under achieving suppliers
Keep management aware of the Strategic performance level by monitoring and reporting status.
Support implementation of Supply Chain Strategy, develop and maintain purchasing tools in line with Corporate and business requirement.
Implement where appropriate LEAN principles to improve efficiency in the supply chain areas of the business. A mix of direct support, training and coaching will be required to achieve this across the various departments.
Person Specification

Administrator with a background in manufacturing/engineering type environments
Clear communicator, confident to liaise with suppliers and internal teams
Strong IT skills and familiarity with Microsoft Office
Experience with SAP, beneficial
Willing to learn new systems, processes
Working Hours

37.5 hours per week
08:00-16:45 (Monday-Thursday), 08:00-12:30 (Fridays)
Benefit Package

25 Days Holiday, plus bank holidays (32 total)
Option to work or use holiday over the Christmas Period
Pension Contribution; 3% employee, 8% employer
Life Assurance - 4x annual salary
Private Medical Cover
Income Protection
Employee Assistance Programme