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DATE ADDED: Thu 14/05/2020

Private PA - 4 Days A Week

London, UK
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COMPANY: BAIN AND GRAY

JOB TYPE: Permanent, FullTime

My clients are a high profile, well known couple in the media and film industries. Seeking a proactive admin assistant/ secretary to help with the smooth running of their busy lives. The job is four days a week based in a central London Office.

The candidate will have a positive personality and optimistic mindset. It is important to have excellent communication skills and good knowledge of MS Windows / Apple. This role also require a high level of organisation and multi - tasking!

Duties might include:


• Managing diaries and organising meetings and appointments for the family and children
• Booking and arranging travel, transport and accommodation
• Reminding the principals of important tasks and deadlines
• Managing paperwork for a number of properties and vehicles
• Managing all filing systems
• Event organisation – mainly family celebrations ranging from small groups to large parties
• Handling budgeting and managing personal finances
• Arranging staff payroll
• Running errands
• Keeping on top of memberships, direct debits and account passwords
• Dealing with invoices and handling bill payments
• Liaise closely with family PA/Household Manager
• Filing, emailing, bookkeeping
• Liaise with agents re the principles work schedule
• Fulfil ad-hoc requests

Candidates must:

  • Hold a UK driving license and be comfortable driving around London
  • Have a flexible and adaptable approach to work
  • Be totally unflappable
  • Be warm and family minded, a bit of ‘homemaker’

Please note that due to the high volume of applicants, we can only get back to those who are successful.

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