Operations Coordinator Maternity Contract Fleet £28,000-£30,000

Our client, based in Fleet, have a wonderful opportunity for a highly experienced and competent Administrator to join their small and incredibly friendly team. The successful applicant will be covering the current team member's work, who is due to go on maternity leave later this year.

Applicants MUST have a well-rounded, strong office-support background. We are ideally looking to engage with candidates who have previously worked within a technical, service-based organisation, however, we are also open to engaging with candidates from other backgrounds.

The Role:

• Communicating with customers and maintaining both the internal CRM and database systems.
• Ensuring both office and site compliance at all times - including organisation of annual testing of fire extinguishers and PAT testing, liaising with ISO compliance, H&S Manager and general compliance.
• Assisting with H&S RAMS in coordination with H&S Manager.
• Updating calendars, work schedules and schedules boards for all departments.
• Inducting new employees - both site and office-based.
• Supporting colleagues during holidays, sickness, busy periods.
• Repair quoting and follow up, liaising with clients and organisation of engineers and subcontractors.
• Raising purchase orders for the procurement of service/repair parts/sub-contractors.
• Assisting projects with O&M manuals and project organisation.
• Raising invoices, when requested, for Repairs and Projects using Quickbooks accounting software
• Perform related duties as assigned by Manager/Director.
• Maintain compliance with all company policies and procedures.

Education/ and or work experience requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office, Excel and Outlook).
• Preferred experience in Quickbooks or similar accounting package.
• Qualifications in English and Math’s preferred, but relevant job experience can also be suitable.
• Preferred experience in service delivery, office organisation, office organisation and business processes.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Physical requirements:

• Ability to safely and successfully perform the essential job functions consistent with high levels of concentration
• Ability to maintain regular and punctual attendance.
• Must be able to lift and carry small packages.
• Must be able to communicate effectively with clients and colleagues.

In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Due to the high number of applications we are receiving, we are unable to respond to every application individually. If you do not hear from us within 5 days, please assume that your application has not been successful.