One of our secondary schools in Hackney is seeking a full-time Cover & Examinations Officer to start immediately and we would love to speak with you about our job opportunity for our school in Hackney or please feel free to forward on my details to suitable applicants as part of our referral scheme.

Please find more information below, if you have any further questions, please do contact us.

Mon – Fri (Full-Time: Term-Time only) 36 hours a week.

(Plus, two weeks - to be specified by the Academy but which will include GCSE and A Level result and pre results days in August 2026)

Location:

Hackney; Finsbury Park

Working Hours:

7.15am – 4pm

Start Date:

Immediate

Enhanced DBS will be required.

Job Description

RESPONISBLE TO: Head of Operations & Finance.

Person Specification – To be considered for the role:

• Be an experienced Examinations Officer – candidates without exams experience will not be considered.
• Have completed at least one summer examination season.
• Be highly organised.
• Have the ability to work under pressure.

Please find more information on the role below:

Key Responsibilities:

• Arranging the daily supply cover for teaching staff, commencing at 7:15am

• Being responsible for administration and recording of sickness absence data.

• Ensuring planned absences are recorded and that suitable cover arrangements are in place.

• Responding to absence-related queries, including the need for emergency cover, throughout the school day.

• Reviewing agreed planned absences and the school calendar to ensure sufficient cover is arranged in advance to meet the daily needs of the Academy.

• Monitoring the reporting systems for absences of teaching staff, including the absence reporting phone, and recording these as they arise.

• Managing the day-to-day cover assignments using assigning cover duties both internally and externally.

• Maintaining a system to equitably assign cover to internal staff, and report on the relative cover loads as required.

• Supervising cover staff and making sourcing decisions on daily/short-term supply staff in order to ensure a high level of service to the Academy.

• Providing information regarding absences, sickness rates and supply requirements to Senior Leaders when requested, and to ensure that suitable records are kept as instructed.

• Checking and recording the DBS and QTS details of supply staff and confirming their identity with Reception staff prior to the commencement of their duties.

• For cover arrangements required due to long term absence, liaising with supply agencies, obtaining CVs and forwarding on to the relevant middle and senior leaders for review.

• Maintaining sickness and other absence records of all staff, entering absences on staff records or the cover diary in SIMS.

• Administering room changes required by planned activities and notifying the affected staff.

Examinations Key Responsibilities:

• Liaising with Heads of Department on candidate entries and registrations and making all examination entries for external exams in advance of deadlines.

• Submitting registrations for all other courses, including BTECs and other vocational qualifications, and booking all online and paper tests for qualifications.

Liaising with the SENDCo, applying to awarding bodies for special arrangements for qualifying candidates, and ensuring appropriate access arrangements are in place for candidates.

• Liaising with Exam Boards and other external bodies or key stakeholders as appropriate.

• Researching and understanding qualifications and how they are assessed.

• Attending annual Exams Officer one-day conference, relevant network meetings, and other professional development training as required.

• Creating/reviewing/updating the Examinations Policy and related policies, ensuring they comply with the requirements of external bodies as well as accurately reflecting working practice in the Academy.

• Creating an annual examinations and assessments plan and managing own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met.

• Organising and managing the daily running of external examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examinations and access arrangements for candidates with special educational needs are in place.

• Providing a centre timetable to include dates, times, venues and number of candidates. Resolving examination clashes in accordance with regulations.

• Briefing candidates on examination regulations, publishing exams information and regulations on the Academy website, producing written guidelines for staff and students; and ensuring candidates are aware of their own examination timetables

• Assisting with the production of examination results analysis and statistics as soon as practicable for the Principal, SLT, governors, the Trust, LA, DfE, etc.

• Ensuring that costs of late entries, withdrawals and retakes etc. are minimised and reimbursed by candidates/departments, as appropriate.

• Making arrangements for internal examinations, including the production of the timetable, rooming, access arrangements and invigilation.

To carry out other reasonable and relevant administrative duties as directed by Principal. Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the postholder will carry out. They may be required to do other duties appropriate to the level of the role, as directed by the principal.