Are you someone who thrives on keeping operations moving smoothly? We are looking for a dedicated professional to manage the day-to-day administrative functions of our EUA Vessel Operations. In this role, you will serve as a key functional resource for both internal and external stakeholders, ensuring our team meets its objectives and contributes directly to the business’s bottom line.

You’ll join a diverse and inclusive culture that values your unique perspective, all while enjoying the flexibility of a hybrid working model and a highly competitive benefits package

The Role

• Maintain, monitor and update tariffs in PSO (Port Service Order) in OPUS.
• Invoice/tariff queries resolution related to PSO. Daily communication with Vessels, Local OPS, Terminals and other marine vendors.
• Maintain Stevedore Damage/Container Damage Database.
• Follow each SDR/CDR case to the conclusion including billing.
• Produce regular reports related to PSO and SDR/CDR.
• Assist SPO team with TDR registration in OPUS Stowage.
• Produce operational reports for SPO related to restows and TBU accuracy.
• TES query resolution related to SPO items.
• Produce operational Looker reports.
• Maintain Vessel Operations files ensuring they are kept accurate and up to date at all times, including managing files and organising archiving of files regularly.
• Manage emails to ensure accuracy and organisation are maintained, drafting communications when necessary.
• Maintain record of the meetings with competitors for the compliance purposes.
• Supports various marine programs including marine safety, regulatory compliance, certain environmental programs, damage prevention, and emergency response.

Location

• London Regional Headquarters.

The Requirements

• Accuracy and attention to detail (essential)
• Excellent analytical skills (essential)
• Good interpersonal skills (essential)
• 1-2 years’ experience in a similar administrative focused role (essential)
• High level of proficiency in Word, Excel, Powerpoint & GSuite (essential)
• Ability to use initiative and be proactive (essential)
• Customer Focus
• Communication
• Planning and Organisation
• Innovation and Improvement
• Team Work

The Benefits

• Paid annual leave of 25 days per annum plus UK bank and public holidays.
• Hybrid working arrangement.
• Membership of the Company’s Group Personal Pension Plan.
• Performance Related Pay a pay award and discretionary annual bonus linked directly to their performance in addition to annual review.
• Permanent Health Insurance.
• Death in Service.
• Private Medical Cover (BUPA) after two years’ service.
• Employee Assistance Programme, with free independent confidential support and virtual GP services.
• An interest free annual travel season ticket loan.
• Family leave policies enhanced above statutory.
• Enhanced company sick pay policy.
• Medical health check.
• Annual eye test and contribution towards glasses for VDU prescriptions.
• Online employee discount platform.

Application

The closing date for this vacancy is 2nd January 2025 but if a significant number of applications are received, it will close earlier.

Applicants must have an existing right to live and work in the UK.