Administration Assistant
Location: Suffolk
Hours: 22.5 hours per week
Contract Type: Part-time, permanent

Our client is looking for a reliable and organised Administration Assistant to support day-to-day office operations. This is a part-time, fully office-based role ideal for someone with previous administrative experience and a strong team ethic.

About the Role

You'll be part of a small, friendly office team, providing essential administrative support to help keep operations running smoothly. Working closely with the Office Administrator, this is a varied and hands-on role that includes a mixture of front-of-house duties, client administration, and general office support.

Key Responsibilities

Reception duties including call handling, managing post and deliveries, and welcoming visitors
Preparing refreshments for meetings and maintaining a professional front-of-house experience
Monitoring and reordering office supplies as needed
Updating internal systems, including client and contact records
Assisting with the preparation of documentation such as engagement letters and verification forms
Supporting mailings and other client communications
General administrative tasks including photocopying, scanning, document binding, and event supportAbout You

You're an organised and adaptable individual who enjoys supporting others and takes pride in attention to detail. You thrive in a team environment but can also work confidently on your own initiative.

Essential:

Minimum GCSE grade C/4 in English and Maths (or equivalent)
Previous experience in an administrative or receptionist role
Strong working knowledge of Microsoft Office (Word, Excel, Outlook)
Good communication and interpersonal skills
Professional, reliable, and calm under pressure
Ability to manage time effectively and handle multiple tasks
A discreet and confidential approach, with awareness of GDPR and data protection best practicesDesirable:

Experience using document management systems
Familiarity with working in a professional services or regulated environment