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Date Added: Tue 11/06/2024

Finance Manager

Swindon, UK
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Company: REED

Job Type: Permanent, FullTime

Salary: £45,000 - £55,000 per annum, Inc benefits

Job Title: Finance and Admin Manager

Type: 9 Month Fixed Term Contract - potential on going 

Salary: £45,000 - £55,000

Reporting to: Chief Clinical Operations Executive (CCOE)

Office based role 

Reporting staff:

  • Finance Administrator
  • Finance and Administration Assistant

Description:

The role of the Finance Manager is to support the day-to-day transactions, including processing payments, production of reports, production of management financial information and monthly accounts.

  • To Manage and support the day-to-day financial operations, such as payroll, invoicing, and other transactions including debtor and creditor control ensuring wherever possible that creditors are paid on the due date, and debts are collected.
  • Assist the Finance Assistant with daily bank reconciliations and update the cashflow accordingly. Report any concerns to the CCOE.
  • Prepare documentation from payments and receipts received for sales and purchase ledger entry.
  • Remit payments and issue corresponding remittance advices.
  • Reconcile accounts payable and receivable transactions and correct any discrepancies
  • Investigate and Report anomalies on local authority payment receipts to CCOE
  • Process month end and close ledgers, ensuring all bank accounts and sundry accounts agree.
  • Monitor credit and debtors reports accounts to ensure payments are up to date and chase for any missing invoices.
  • Produce aged debtor report for monthly submission to CCOE.
  • Audit Nominal Ledgers to ensure invoices and receipts are appropriately coded.
  • Reconcile changes in benefit allowances.
  • Reconcile the office Petty cash, prepare cheques received and deposit at the bank.

Monthly Management Accounts Preparation

  • Post routine Journals including prepayments and accruals
  • Prepare and analyse service management accounts
  • Review and audit the trial balance, ensure all calculations and data entries are correct
  • Work with budget holders to review variances, investigate any anomalies and support with re-forecasts and budget setting 
  • Prepare variance analysis report to the CCOE
  • Review future cashflow ensuring a 12-month rolling cashflow.
  • Produce Residents financial statements, report to home managers to ensure surplus balances and liaise with financial appointees as required.
  • Prepare monthly management accounts and report to the CEO and the Finance and General Purposes committee (F&GP) on material variances against budget.
  • To monitor and interpret daily, short and long-term cash flows and identify trends reporting any foreseen difficulties to the CEO and to the F&GP.
  • To post all journal entries and prepare the Trial Balance for the external accountants and auditors.
  • Where appropriate, manage the finances of residents ensuring compliance with DWP thresholds.
  • To keep up to date on factors which may influence business performance and inform the CCOE.

Payroll

  • Oversee the monthly payroll
  •  Oversee Direct Earnings deductions, maternity leave pay and Tax code changes.
  • Publish payslips/ P60’s and process payments to employees' bank accounts
  •  Validate the Trusts PAYE and National Insurance contributions and produce payments to HMRC
  • Post payroll entries to the nominal ledger.
  • Honour confidentiality of employees' records.
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